Responsibilities:

Contracts Coordination
Manage the HCB Contracts general email account - respond to daily inquiries regarding contracts; take proper action on inquiries requiring research, processing, or execution of contract or related payments; direct inquiries to appropriate team member(s) as needed.
Provide exceptional service to faculty, staff, administrators, and sponsors regarding the contracts, the fiscal management of contracted/sponsored funds, and the associated university policies.
Work with departments to confirm requested services are necessary and cannot be performed satisfactorily and economically by available university resources and/or existing agreements.
Draft contracts, using the university’s standard contract form, whenever possible for the standard terms and conditions; or review proposed contracts from associated vendors/organizations.
Submit the contract through the appropriate review and approval process; work in partnership with the UTK Contracts Office and other supporting units to successfully execute agreements. Be aware of special considerations such as those that apply to contracts requiring review by the state’s Fiscal Review Committee.
Review and monitor the services being provided and maintain adequate records of the services; partner with department staff as needed.
Ensure that the services have been performed satisfactorily before approving a request for payment.
Upon request and/or completion of contracts, determine appropriate payment method and process payments in compliance with university policy and contract terms.
Travel Administration
Serve as subject matter expert for current travel system(s) and University travel policy for FIO and GEE
Support GEE travelers and ensure timely processing of all department travel requests and expense reports, performing as delegate for booking and expensing both domestic and international travel
Liaison with the campus travel group to resolve issues when they arise; work with GEE Business Manager when exceptions to policy are needed
Provide training and consulting for Haslam College of Business on travel processes/procedures, travel cards, and any associated systems
Partner with HCB IPSA to support faculty and guest travel for international program experiences
Financial Coordination and Administration
Monitor GEE general inboxes and respond to incoming requests; Research as necessary to provide accurate guidance
Provide guidance to GEE stakeholders on various accounts payable and receivable related questions and issues, weighing all options and leading them in the proper direction
Conduct training sessions on fiscal policy and other relevant processes for GEE staff
Develop and share training materials on accounts payable activities, utilizing all available platforms including the GEE HUB
Stay up-to-date on the latest fiscal policy announcements in order to effectively communicate and implement changes
Other duties as assigned
Organize and manage special projects as requested
Provide work direction to temp employees and/or students
Provide support to FIO team as needed
Qualifications:

Required Qualifications and Experience:
High School Diploma or GED plus 3-5 years accounting/financial experience or Bachelor's degree in business, accounting, or related field plus 2-3 years accounting/financial experience
Proficient to advanced Microsoft Office and Excel skills
Desired Qualifications and Experience:
2-3 years IRIS/SAP or other ERP system experience
Experience in a higher education or government setting
Knowledge, Skills and Abilities:

Required:
Knowledge and understanding of general accounting principles.
Ability to apply fiscal policies to accurate completion of financial transactions.
Ability to process large numbers of financial documents, and to understand the complex nature of the hierarchy of financial accounts.
Ability to multi-task and to work under pressure with strict deadlines.
Excellent verbal and written communications skills.
Microsoft Suite of software skills.
Strong organizational and analytical skills.
Ability to work effectively with and communicate with individuals from diverse backgrounds and environments, including faculty, executives, and corporate customers.
Strong attention to detail.
Project management skills.
Preferred:
Knowledge or skills from experience working with contracts and/or types of legally binding agreements
Working knowledge of SAP or enterprise resource planning (ERP) software
Knowledge or skills from experience in higher education environment
Knowledge or skills with CANVAS academic resource and/or customer resource management software
Application Process:

The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.