Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

• Professional work experience in program management
• Experience in the creation, maintenance and tracking of multiple accounts and electronic documents
• Experience using electronic research administration (eRA) systems, such as Cayuse Research Suite or InfoReady
• Experience using enterprise-level software platforms, such as Banner ERP, Argos or Tableau reporting
• Additional years of related and/or higher education experience.

Duties and Responsibilities:

• Provide budget oversight and financial administration of the Aspire Internal Grant Program, collaborating as needed with the Aspire Program Manager. In consideration of the annual program budget, open, monitor & close award accounts, process payments, prepare journal vouchers & budget transfers, request reimbursement from the BSU Foundation, conduct grant reconciliation, resolve overdrafts, and prepare accounting reports as needed.
  
  
• Serve as program manager for SPA’s incentive programs, review eligibility for participation, establish incentive allocation amounts, process journal vouchers & budget transfers, reconcile program budgets, perform data collection and reports. Current incentive programs include: the Submit program, Indirect Cost Recovery Distribution, other programs in collaboration with offices across campus, and pilot programs in development.
  
  
• Provide financial administration and oversight of the Teacher-Scholar Program, including processing payments, preparing journal vouchers & budget transfers, requesting reimbursement from the BSU Foundation for scholarships and awards. Conduct award reconciliation, resolve overdrafts, and prepare accounting reports as needed. Work in collaboration with the Executive Coordinator to the VPR as needed.
• Establish, monitor, and close Recognized Incentive Activity (RIA) accounts and departmental IDC accounts, reclaim funds, and prepare reports as needed. Field inquiries and provide guidance regarding eligibility of participation and expenses.
  
  
• Manage financial administration of the University’s Technology Transfer activities, manage and process sales of University Intellectual Property products; deposit, transfer, and issue royalty payments, create reports of product activity, prepare invoices, process payments, and reconcile accounts.
  
  
• Provide fiscal support for the Provost Start-up Program, reconcile award budgets, provide financial reports, and program expense projections.
  
  
• Maintain large volumes of data, ensure data integrity in systems of record (Cayuse, Banner, etc.). In conjunction with the eRA Systems Coordinator, provide campus-wide reports for program usage, impact, and effectiveness, while interacting regularly with university, college, and foundation business offices to evaluate inefficiencies, create efficiencies and resolve issues.
  
  
• Develop, maintain, and deliver financial training for university-wide departmental staff and faculty for internal grant and incentive programs; conduct regular information sessions for campus faculty, staff and students.
  
  
• Create Cayuse proposal and award records, route for university approvals, and update statuses in appropriate systems, assist in maintaining data integrity of records.
  
  
• Provide fiscal administration for special projects, SPA marketing/outreach and program initiatives designed to increase research and scholarly activity at the direction of the Director of Pre Award, Strategy, & Outreach and the Vice Provost for Research.
  
  
• Hire, orient, train, supervise and evaluate student employees/graduate assistant; assign and review work, and make recommendations in all areas related to supervision, including but not limited to, interviewing and selection, compensation, discipline, and performance appraisal.
• Perform other related duties as assigned.
  
  
• Work with the Associate Director of Strategic Initiatives as needed regarding long-term planning for financial components of Technology Transfer program.