Job Overview
Using established procedures with detailed instructions will engage in the day-to-day administration of specialized activities related to post award grant administration and reports to management, provide recommendation and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include administrative, fiscal, grant, and general duties.

Essential Functions
Assist faculty and research staff with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources.
Post-award duties include award set up and management for financial and regulatory compliance, meet
regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration from start to close out.
Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines.
Advise faculty and research staff with the financial management of sponsored projects to fulfill project- related expenditure goals and objectives, subaward issuance
Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and to resolve complex issues that arise during the duration of a sponsored award.
Assist with dissemination of expertise to train future Grant Administrator 1’s and Financial Administrator 1 & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
Provide recommended approaches to assigned work to facilitate achievement of desired results and maintain effective relationships with peers, vendors, and others.
Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in
writing including materials intended for distribution.
Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
Evaluate/enhance current practices and efforts to ensure optimal support of efforts.
Perform related duties based on departmental need. This job description can be changed at any time.
Required Education
Grant Administrator 2 Required Education

Bachelor's Degree
Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.


Sr. Grant Administrator Required Education

Bachelor's Degree
Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
Grant Administrator 2 Required Experience

Two (2) years of grant and/or finance-related experience.
Knowledge of Uniform Guidance.


Sr. Grant Administrator Required Experience

Three (3) years of grant and/or finance-related experience.
Knowledge of Uniform Guidance
Additional Qualifications Considered
Grant Administrator 2

Ability to organize and manage multiple tasks. Collaborative yet flexible work ethic.
Strong communication and analytical skills.
Proven experience in participating as a team member in a collaborative environment and workforce.


Sr. Grant Administrator

Pre- and post-award experience.
Ability to organize and manage multiple tasks analytical skills.
Proven experience in participating as a team member in a collaborative environment and workforce.
Supervision experience.
Project management experience.
Collaborative yet flexible work ethic.
Strong communication and
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.