Overview
New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.


The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.



For more information, visit nyit.edu.



The Manager, Administration & Operations, for the divisions of Enrollment Management and Strategic Communications, is the primary administrator in support for the Vice President and Senior Managers of both divisions.



Responsibilities
The Manager is also responsible for the administrative, budget and operations related-tasks for all departments within the divisions as outlined below:



Administrative:

As the primary administrative support for the Vice President and the division’s senior management, the manager will also provide the following:
Provide confidential administrative support to the Vice President as well as the senior management of the division.
Manage the VP’s calendar, which includes scheduling meetings with internal and external constituencies, and coordinate day-today activities of the Vice President.
Create agendas for meetings chaired by the VP, prepare and send appropriate materials prior to meetings; schedule standing meetings for VP with various senior level staff members.
Work with the offices of the President, Finance, IT and Provost on a regular basis to set up high level meetings.
Manage and screen inquiries from other administrators, faculty and staff, external partners as well as the general public.


Budget:

Serves as the primary budget officer for the Vice President and supports both divisions with fiscal oversight.
Directs the fiscal operations including purchasing, budget planning, forecasting and analysis, financial reconciliation and reporting.
Responsible in ensuring that all institutional procedures and policies are adhered to as it relates to staff T&E expenses, reconcilement and reimbursements.
Develop in-depth knowledge and understanding of all financial data systems available at the university (i.e., ORACLE, Data Warehouse, etc. )
Maintain a well-versed knowledge of all university policies and procedures related to accounting/fiscal activities and accountability. Use this information to not only properly process all financial transactions but to assist the Vice President and senior management in making spending decisions utilizing the divisional budget and maximizing a positive impact of those financial decisions.


Operations:

Function as the point person for all operations-related issues. Involved in space planning, office relation logistics, and facility maintenance as it relates to the division as well as oversight of all capital funding allocated to the division
Consults and collaborates with Human Resources to inform, process and coordinate all appropriate human resources actions/adjustments including new hire requests, modifications to current staff’s status, position descriptions, job postings, senior level positions candidate searches, and any additional staffing changes.
Coordinates the professional development and performance evaluation program for the division.
Responsible for ensuring organizational charts and staff paperwork are up to date and accurate.
Serve as a committed and enthusiastic team player and may be required to fulfill other duties as assigned.
Other duties as assigned


This position works with sensitive and confidential information and a high level of discretion is required. Some inter-campus travel may be required. Some, but not often, weekend and evening work can be required.



Qualifications
Required Qualifications:





Bachelor’s degree in business administration, accounting or related field
Strong knowledge and understanding of budget oversight and planning
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, Zoom, and familiarity with using a financial database management system (i.e. ORACLE).
Ability to work effectively with all levels of management and staff.
Excellent organizational and problem-solving aptitude as well as strong interpersonal skills
Knowledge of the Higher Education/Non-Profit environment preferred
Excellent customer service and people skills
Ability to manage all personnel and fiscal matters in a professional and highly confidential manner.
Ability to work independently, efficiently, and accurately in stressful situations.
Ability to be detail-oriented, thorough, and a strong commitment to deadlines
Excellent professional communication skills demonstrating consistency and clarity
Ability to develop and execute work plans
Ability to prioritize and handle multiple assignments from multiple individuals/departments promptly and accurately