Administrative Coordinator

Ball State University

Muncie, IN

ID: 7259829 (Ref.No. BSU43667)
Posted: 3 months ago
Application Deadline: Open Until Filled

Job Description

Coordinate all departmental office operations; manage departmental workflow; assist Department Chair, faculty and students in completing departmental, college and university goals.

The Department of Marketing welcomes applications for an Administrative Coordinator.

Job Function:

Coordinate all departmental office operations; manage departmental workflow; assist Department Chair, faculty and students in completing departmental, college and university goals.

Minimum Education:

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

Minimum Experience:

One through three years of office administration or related experience.

Preferred Experience:

Experience in an academic office; Banner experience; supervisory experience.

Duties and Responsibilities:

Perform administrative support duties for the Department Chairperson; assist with implementing policies and procedures; prioritize, perform, delegate and supervise workload for department; maintain calendar for the Chair.
Maintain, monitor and reconcile departmental budgets; includes S&E account pool, student wage expenditures, travel, Foundation accounts and credit card purchases; authorize expenses for office supplies; recommend purchases; input purchase orders; verify receipt of goods; authorize payment of purchase orders; maintain library debit cards.
Interview, hire, train, supervise, authorize time, and terminate employment of student employees; orient and advise graduate assistants; authorize time for graduate assistants; monitor payroll functions in Kronos for students, graduate assistants, faculty and staff.
Schedule space for meetings; report issues with equipment and facilities to appropriate departments or support personnel; oversee departmental renovations of space or offices; organize and maintain confidential filing system for the department; handle inventory control requests and maintenance of office equipment.
Use Banner and various software applications to manage course enrollment, travel, purchasing and other activities for the department.
Assist students and guests as needed; respond to requests; resolve problems involving students, instructors and university offices; answer phones; receive visitors.
Maintain and update all information on the department website.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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