• Manages administrative, educational, and social events of varying scope and scale, including: seminar series, special lectures, symposia, an annual retreat, and holiday/special occasion gatherings. Takes ownership of events from planning to post-event stages, and works directly with faculty, administrative staff, students, and other researchers to execute events.
• Responsibilities include: researching and recommending vendors/venues; preparing budget projections; negotiating contracts and tracking spending for review; internal and external communications; coordinating accommodations, transportation, registration, catering, security, facilities, audio-visual needs; design and distribution of promotional and conference materials; event setup/take down; tracking of receipts for reimbursements; contracting and payment to internal and external vendors. Provides computer and AV support during events.
• Populates and maintains documentation and databases related to event planning, financial documentation, and best practices.
• Manages events-related email account, online calendars, and room reservations.
• Creates, populates, and maintains written and visual content for departmental website and other
digital/social media.
• Trains department members to provide back-up event support. Provides logistical support and back-up coverage for other departmental staff as needed, including at virtual and in-person events and activities.
• Provides miscellaneous administrative and clerical support consistent with the role, including calendaring, scanning, online research, and ordering supplies. Performs other duties as assigned.
• May provide administrative and project management support for faculty, staff, or trainee-led initiatives or events as time permits.