Associate Athletic Director for Administration and Internal Operations

University of Louisville

Louisville, KY

ID: 7252615 (Ref.No. R104751)
Posted: June 5, 2024

Job Description

Department:

Athletic Director's Office

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R104751

Minimum Requirements:

Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent combination of education and experience. Grade 12 (Salary).

Position Description:

The Associate Athletic Director for Administration and Internal Operations will provide high-level strategic and human resources planning and support, coordinate actions, and proactively initiate, execute, and implement communications and initiatives in support of the department goals. Ensures operational efficiency and effectiveness within the Athletic Department. The position provides oversight and project management for the department's strategic priorities as outlined by the Director of Athletics. This position will interact on a regular basis with the President’s office, UofL board members, executives, staff, campus partners, external partners, donors, and student-athletes. This position provides advice and counsel to the Director of Athletics and staff.

JOB RESPONSIBILITIES

  • Lead the implementation and advancement of the UofL Athletics’ strategic plan, including tracking and the publication of an annual progress report.

  • Provide oversight and executive level management of strategic priorities and initiatives for UofL Athletics. Oversee strategic initiatives from ideation to implementation.

  • Work closely with Senior Staff on monitoring and achieving department goals. Collaborate with senior staff to determine and prioritize department strategies.

  • Provides leadership oversight of all HR related functions and actions.

  • Serves as the Sport Administrator for the Men’s Basketball program.

  • Help identify talent development needs for the department through surveys, focus groups, data analysis and interviews with leadership, coaches, program leaders, and newly hired and exiting staff.

  • Collaborate with leadership to develop targeted training programs for athletics staff and coaches aimed at building specific skills, knowledge, and competencies.

  • Help design, develop, implement, and assess various education programs, team building and morale-enhancing activities, and employee recognition programs for the department.

  • Anticipates, identifies, and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.

  • Ensures matters requiring the attention of executive leaders are thoroughly developed, researched, and evaluated; responds to routine inquiries in a timely manner.

  • Gathers, investigates, researches, analyzes, and/or studies information affecting department-wide, intradepartmental, or interdepartmental operations; participates in institutional planning, policy development, and problem resolution as a member of executive staff.

  • Researches, writes, edits and/or coordinates preparation of special reports, briefings, and presentations; conceives, crafts, and edits messages, letters, and other communications on behalf of the Athletic Director.

  • Handles sensitive and confidential information as appropriate.

  • Serve as the executive liaison with the President’s office, staff, faculty, students, external consultants, and the general public, representing the Director of Athletics as needed.

  • Oversee the individual(s) providing administrative support for the Director of Athletics and executive team.

  • Represent the Director of Athletics as a chair or leading member of working groups as needed.

  • Work closely with the Athletics compliance office regarding NCAA rules and policies, including reporting requirements.

  • Assist with the Director of Athletics’ schedule, meeting cadence and travel plans.

  • Determine key performance indicators and how to measure department performance.

  • Focus department meetings to achieve the desired end-state, with structure and appropriate content.

  • Identify and help solve core problems or opportunities with improvements to internal processes.

  • Assess risk when decisions are made.

  • Plan, coordinate and lead department retreats and All Staff Meetings.

PREFERRED QUALIFICATIONS

  • Master’s Degree in higher education.

  • Program management experience.

  • Advanced abilities in strategic planning and leadership.

  • Highly motivated and collaborative.

  • Able to build relationships.

  • Excellent communication, interpersonal and organizational skills.

  • Proven leadership experience.

  • Advanced knowledge and skills regarding the organization and management of a large staff.

  • Exceptional skills in conflict management, collaboration, decision-making, facilitating change, and guiding and developing staff.

  • Knowledge of NCAA rules and regulations.

  • Prior Division I college athletics experience.

  • Ability to work nights and weekends and/or holidays.

The Athletic Department is committed to creating equitable and inclusive campus environments that accelerate the success of the full range of our students and employees. We believe that employees who feel valued and respected will create policies, programs, practices, research agendas, and services to effectively meet the needs and exceed the expectations of the increasingly diverse student populations we admit and hope to serve.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.



Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258. About the University of Louisville In 2023, the University of Louisville celebrates its quasquibicentennial, the 225th anniversary of the 1798 beginnings of higher education in Louisville. One of the nation’s first city-owned, public universities, UofL today is a vital ecosystem that creates thriving futures for students, our community and society. As one of only 79 universities in the United States to earn recognition by the Carnegie Foundation as both a Research 1 and a Community Engaged university, we impact lives in areas of student success and research and innovation, while our dynamic connection with our local and global communities provides unparalleled opportunities for students and citizens both. The university serves as an engine that powers Metro Louisville and the commonwealth and as a classroom for UofL’s more than 23,000 students, who benefit from partnerships with top employers and a wide range of community service opportunities. To learn more, visit louisville.edu. The University of Louisville is a public university in Louisville, Kentucky. It is a member of the Kentucky state university system.