Responsibilities:

Administrative project support (40%)
Assist with facilitating department projects as assigned which may include, but are not limited to:
Promotion and Tenure process
Faculty mentoring program
Annual faculty evaluations
Faculty recruitment
Faculty and staff onboarding
Faculty activity database maintenance and reporting (Works)
Part A time reporting collection
Collaborate with team members on department event planning
Departmental research support request processes
Identify opportunities for leveraging technology to improve operations, workflows and processes
Ad hoc projects as assigned
Administrative Support Supervision (40%)
Supervise and direct the work of division administrative professional staff
Delegate, assign, and monitor tasks and duties of the team
Work with division leaders, faculty, and staff to identify needs, obstacles, and issues, as well as potential solutions, troubleshoot and identify resolutions
Assist with developing, designing, and documenting effective administrative and operational workflows, systems and job aides
Conduct analysis and make recommendations to improve efficiencies and effectiveness of business operations to best align with the department and division goals
Guide work prioritization
Cultivate a deeper bench knowledge of administrative professional staff knowledge, skills, abilities and interests
Foster clear and consistent communication
Lead and motivate staff to achieve high levels of productivity, quality and goal accomplishment
Create a positive, engaged, team-oriented working environment
Faculty administrative support (20%)
Provide independent administrative support in a fast-paced environment with many competing demands that require initiative and the ability to quickly adapt to short deadlines and last minute requests
Effectively manage time and scheduling needs of assigned faculty
Provide direct administrative support to Vice Chair for Translational Research
Serve as a Chromeriver delegate for faculty expense reimbursements
Provide purchasing support as needed
Maintain current knowledge of relevant University purchasing processes and policies
Build and maintain excellent relationships and communications with faculty members and staff associated with the department and divisions
Maintain current knowledge of relevant institutional policies, practices and processes regarding faculty, academic affairs, purchasing and operations
Provide administrative support to department DEI committee
Other projects as assigned


Qualifications
All required qualifications must be documented on your application material(s).

Required Qualifications


BA/BS with at least 2 years of experience or a combination of related education and work
experience to equal six years; position involves comparing, verifying, and reconciling data to help the department achieve overall objectives.
Supervisory and management experience (staff level)
Excellent verbal and written communication, organizational, time management and problem-solving skills
Experience independently managing administrative projects, performing complex, detail-oriented tasks, and setting priorities
Microsoft Office Suite and Google Workspace proficiency
Must be able to work independently as well as with a team
Must be able to prioritize work while maintaining flexibility for timelines, deadlines, and urgency of specific tasks
Preferred Qualifications

Administrative experience working in an academic or research setting
Ability to leverage software technology to advance office operations
Strong technical and project management skills
Experience with designing operational workflows to ensure efficiency and effectiveness
Experience with EFS financial system, Chromeriver, University purchasing familiarity
Benefits
Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost