Job Summary
OSU – Cascades is seeking a Business Operations Assistant. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This position is located in Bend, OR.

The Business Operations Assistant is the facilitator of cohesive operations that thrive under efficient collaboration between Finance, Payroll, Human Resources, and campus partners. With a customer-focus and solutions-oriented approach, this position serves as a hub of information exchange and administrative services involving finance, accounting, payroll, human resources, and administrative units. The Business Operations Assistant is responsible for providing administrative HR and Finance support including search coordination, onboarding, financial reporting, and acting as an HR and finance resource contact for OSU Cascades. Under the general supervision of the Director of Financial Planning & Analysis, this position provides timely and accurate financial reporting by collecting data, updating reports, and interpreting results. This position also assists with disseminating reports to campus stakeholders and facilitating pro-active, transparent communication regarding financial position. Additionally, this position serves as a liaison between human resources, finance, payroll, and administrative units. This position contributes to the success of the organization by demonstrating sound judgment, anticipatory skills, confidentiality, excellent organizational and communication skills, and the ability to succeed in a highly challenging and fast-paced environment. May perform occasional work in support of OSU-Cascades leadership.

OSU-Cascades, located in Bend, Oregon, is a branch campus of Oregon State University. The campus currently enrolls more than 1,300 students in bachelor’s and graduate degree programs. The branch campus has ambitious enrollment goals to reach 3,000 students and is engaged in building a culturally diverse and community-centric educational and research environment.
Why OSU?
Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
50% – Human Resources Support
Coordinate all aspects of the hiring process.
Communicate search kick off meetings with search chair and committee.
Post-recruitment advertisements.
Schedule candidate interviews.
Arranging candidate travel and campus visit logistics including meals, hotel, parking and group meetings.
Serve as Search support for all searches:
Responsible for performing an initial review of the offer letter
Coordinating internal process for review/approval of offer letter
Sending the offer letter to candidate OR coordinating with UHR if changes are needed
Communicating hires internally and facilitating assignment of equipment and workspace
Scheduling individual meetings for each new employee with various campus representatives on their first day of work. (Safety, Parking/transportation, Operations, IT)
Responsible for collecting and archiving all search related documents per retention policy
Conduct employee onboarding, off boarding, and maintain department personnel files.
Work closely with faculty, the Office of University Human Resources and the Office of International Services to prepare requests for visa documents, including J-1 and H-1 visas.
Communicate human resources policy and procedures to faculty, staff, and students.
Coordinate human resources processes and relevant paperwork for the department including, but not limited to, position changes/updates, timesheets, recruitment, hiring, organizational charts, discipline, assigning, approving, reviewing work, and recommendations for dismissal.
Attend monthly HR and Payroll forums to stay apprised of any changes to existing and/or additions of new policies, procedures, and expectations.
Provide recommendations to the Supervisor on the identification, development and implementation of the rules and procedures related to Human Resources activities.
Initiate and/or assist with actions in HRSD on behalf of administrative unit.
Coordinate flow of information between finance, payroll, and campus partners so that all parties can efficiently and accurately perform duties related to hires and job changes.

45% Budget Administration and Financial Analysis
Collect and format financial data; update monthly budget reports.
Interpret financial reports; suggest corrective actions as needed.
Disseminate reports; schedule budget meetings; obtaining and communicating forecast updates.
Prepare ad hoc financial reports at the request of the Director.

5% Other Duties as Assigned
What You Will Need
A Bachelor’s degree in a relevant field
Two years’ experience providing administrative support to a program or office including scheduling, creating documents, and working with financial data
Detail oriented
Excellent organizational skills
Excellent written and verbal communication skills
Prior experience in a highly challenging and fast-paced environment
Ability to work independently
Excellent computer skills in MS Office applications
Demonstrated experience communicating & working with individuals from various cultures and backgrounds in order to promote and enhance diversity

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience in a higher education environment
Experience multi-tasking in a team environment
Bachelor’s degree in business administration, finance, or related field
Experience working with HR, recruitment, and organizational data
Experience with Zoom or other remote communications platforms