Student Affairs Events Manager

Harvard Medical School

Boston, MA

ID: 7248823 (Ref.No. hh-65890BR)
Posted: May 29, 2024

Job Description

Position Description
The Offices of Student Affairs (OSA), working with Program in Medical Education (PME) leadership, promotes the individual and professional growth and development of Harvard medical students. OSA includes the Offices of the Dean for Students, Recruitment and Multicultural Affairs (ORMA) and Learning Resources and Support (OLRS) and the Academic Societies and engages with the MD student body to enhance or address aspects of the student experience, including academic advising, student life and well-being, career planning, and diversity and inclusion.

Reporting directly to the Assistant Director of Student Affairs and working closely and collaboratively with the Director of Student Affairs and the Dean for Students, the faculty in each of the Academic Societies, and offices across the PME, the Student Affairs Events and Student Life Manager is integral to developing initiatives that support and enhance the MD student experience at HMS. The Manager will have an integral role in developing events and programs that support the career and well being initiatives, which includes a high degree of planning, logistics, communication and working with students, faculty, staff, alumni and other key stakeholders to ensure the success of these initiatives. The Student Affairs Events and Student Life Manager will also lead in the planning of events and programs sponsored or supported by the Offices of Student Affairs, including Commencement/Class Day and the commencement awards ceremony, Match Day, White Coat ceremony, orientation activities and academic society-based events. These events are high profile events at HMS and the manager will need to be able to collaborate and effectively communicate with key partners and stakeholders, both at HMS and university wide. The manager will be the primary contact with the university wide commencement planning group and represent HMS PME. The Manager will also provide support to student organizations in the MD program, including working with Student Council and student leaders in the planning and development of programs, as well as communicating school and university policies to student organizations. The Student Affairs Events and Student Life Manager will lead the coordination of all communications in OSA ti students and develop best practices and strategies for the communications, including a weekly newsletter, updating the student affairs web page, and posting to social media to best reach students. The Student Affairs Events and Student Life Manager will be responsible for managing and updating the OSA web page and will make recommendations for updates and changes, so we are best communicating the resources and programs available at HMS and in the Office of Student Affairs. The Student Affairs Events and Student Life Manager may also be expected to contribute to other student affairs-related projects and initiatives as needed; thus a level of flexibility will be needed in this role. Strong attention to detail and comfort with the use of technology is key to this role. The Student Affairs Events and Student Life Manager will be expected to work some evening hours to support events.
Basic Qualifications
5 or more years of experience. Higher education may count towards experience.
Additional Qualifications and Skills
  • Bachelor’s degree strongly preferred.
  • Master’s degree in higher education administration, counseling, or a related field.
  • Previous experience within a medical school or similar higher education setting.
  • Understanding of student organization and student group management.
  • Event planning experience.
  • Excellent interpersonal and written and verbal communication skills.
  • Ability to collaborate with diverse stakeholders, including faculty, students, and administrators.
  • Demonstrated commitment to diversity, equity, and inclusion in student support services.
  • Familiarity with relevant technologies.
  • Experience working with or supporting faculty.
  • Strong attention to details.
  • Web content development and editing experience.
Additional Information
This is a 25-month term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! ( ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.