The Ideal Candidate will have:

• Administrative support experience in an office setting. 
• Experience in healthcare, research/academic  strongly preferred
• Exceptional customer service and communication skills
• Strong command of English grammar, spelling, and proofreading skills
• Ability to work in a fast-paced environment 
• Self-starter who can organize work and anticipate issues with limited supervision
• Familiarity with office organization protocols and procedures
• Discretion and judgment in handling confidential information
• Proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook

Responsibilities:

• Oversees and coordinates administrative services for the Physician in Chief/EVP 
• Coordinates calendars, scheduling, and itineraries for the PIC/EVP
• Initiates various meeting agendas and organizes off-sites
• Assists with Moffitt Medical Group board meetings and minutes
• Prioritize and adjust PIC’s engagements based on their urgency
• Establishes work procedures and standards to improve the Office effectiveness. 
• Drafts, manages finalization, and communicates internal and external communications for the PIC.
• Provides support for needs of the PIC such as expense reports, check request, and purchase orders.
• Provides support for the PIC’s domestic and international travel – including transportation, lodging, preparation of itineraries and assembly of supporting materials
• Coordinates special projects
• Conducts background research to prepare the PIC on guests and prospective partners.
• Orders PIC's general stores supplies and assists with various duties as required.

Credentials and Qualifications:

• High School Diploma/GED
• Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level. 

Preferred:

• Bachelor’s Degree 
• Prior experience in a healthcare setting a plus