Administrative Assistant 1

Job ID: 270744
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Department is composed of a collegial group of 13 full-time faculty members with expertise across a broad spectrum of psychology disciplines and currently operates undergraduate and graduate degree programs.

The Undergraduate program offers a BS, with a Pre-Medicine track option, and a minor. Psychology is one of the largest and fastest growing majors at Augusta University. Many of our graduates go on to graduate study in psychology, counseling, law or medical school and various other graduate programs. Other graduates find employment in various organizations and businesses.

The Master's degree program offers three concentrations: MPCAC accredited Clinical/Counseling, Applied Experimental, and General Experimental.

The Department recently moved to the Pamplin College of Arts, Humanities, and Social Sciences on Augusta University's Summerville campus where we have been provided space to develop laboratories for the study of clinical, cognitive, social, and developmental bases of behavior.

Job Summary

Augusta University's Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences' Department of Psychological Sciences seeks to fill an Administrative Assistant 1 position. We seek individuals who, under general supervision, can provide responsible administrative and secretarial support for the department.

Responsibilities

Administrative & Faculty Support: Provide professional support to the chair and department by answering, screening, and transferring calls. Assist with copying of classroom material and exams, assist students via directing them to the appropriate faculty member. Processing of paperwork to obtain the proper signatures. Provide supervision to graduate students. Update and monitor MOUs for all internships. Coordinate transfer of assets between offices/rooms/other departments/surplus. Maintain IT inventory in the department and in the system. Manage and maintain record keeping for Austa Data Storage. Coordinate faculty hiring paperwork for applications and searches. Create requisitions for ads. ePARs for distribution changes, salary changes, etc. Maintain inventory records for department and Startup Funds. Maintain student files (undergrad & grad). Compile and store all syllabi. Assist faculty with IT requests, classroom changes, and research needs.

Budget and Travel: Coordinate and oversee purchasing for departmental budget, startup funding (multiple faculty and grants). Distribute all purchases. Maintain records of such for review and approval by chair as needed. Enter all budget requisitions in PeopleSoft Financials and manage P-Card for the department. Coordinate with college business manager regarding all budget matters. Manage departmental travel budget. Expedite faculty travel. Create and submit travel requisitions, authorizations, and expense reports.

Graduate Program: Assist Graduate Program Chair with graduate program needs. Monitor Slate system for applicants and assist with graduate program committee with application spreadsheet. Process graduate assistantship offer paperwork. Process graduate assistantship payroll. Work closely with the graduate school on all graduate program aspects. Assist with the coordination of open house/orientations. Create and maintain graduate student files. Plan, coordinate, and assist with graduate program hooding ceremony.

College: As needed, provide administrative support to Pamplin College under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.

Others: Perform other duties as assigned.

Required Qualifications

High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

OR

Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelors degree preferred Administrative Assistant experience of three years or more.Bachelors degree preferred Administrative Assistant experience of three years or more.Bachelors degree preferred Administrative Assistant experience of three years or more.Bachelors degree preferred Administrative Assistant experience of three years or more.Bachelors degree preferred Administrative Assistant experience of three years or more.

Knowledge, Skills, & Abilities

KNOWLEDGE

Knowledge and experience in using BANNER, Excel, Peoplesoft HRMS, Peoplesoft Financials, Box, Slate, Crytal reports and Docusign.

Proficient in Microsoft Office and other computer software/databases

SKILLS

Communication skills, organization, ability to multi-task, problem solving, work independently.

Excellent interpersonal, written and verbal communication skills.

Detail-oriented with strong organizational, prioritization and multi-tasking skills

ABILITIES

Ability to maintain confidentiality

Shift/Salary/Benefits

Shift: M-F/8am-5pm

Pay Grade: 10

Salary: Minimum: $15.00/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=270744&PostingSeq=1

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