Job Function:

Minimum Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Act as department liaison, communicating with other university administrative offices, departments, and/or contacts from outside the university; initiate, coordinate, oversee, authorize, and maintain a follow-up of purchase requisitions; prepare facility work orders and equipment service requests; issue and monitor possession of departmental keys.
• Update, verify, and maintain class scheduling and revision; includes assist with master course schedule; prepare and update faculty load reports; prepare posting for course revisions and new proposals; process and record grade changes; prepare textbook orders and desk copy requests.
• Provide administrative support for Chairperson, faculty, and graduate assistants; includes prepare, compose, compile, proof, layout and distribute brochures and posters; sort, open and distribute mail; maintain daily schedule of Chairperson; prepare mass mailings; assist Chairperson in informing instructors, graduate assistants and staff of existing and new departmental policies and procedures; assist the chairperson in implementing them.
• Assign, manage, coordinate, and/or provide secretarial/clerical support; includes monitor deadlines, process, prepare, compose, compile, edit, proof and duplicate necessary office documents; maintain files for necessary documentation; and provide assistance and information regarding statistics on enrollment, evaluations and other related activities; indicate faculty loads on academic assignment reports.
• Prepare, maintain, verify, and ensure timely submission of student time sheets and work records/absence reports for faculty, staff, graduate assistants, and temporary employees; coordinate documentation for processing employment contracts; calculate summer salaries for faculty members.
• Greet, either in person or by telephone, students, visitors (including prospective students), faculty and staff; receive and relay messages; provide information and assistance; distribute items; authorize permission to petition/enroll into introductory classes, independent studies, and thesis course sections.
• Screen, interview, hire, train, discipline, and evaluate students, office assistants; coordinate and prioritize clerical work flow of office.
• Receive, monitor, and prepare for evaluation of the applications for the graduate program; correspond with applicants regarding their status; notify Graduate School of admissions decisions; prepare application packets and mail to prospective applicants; compile program orientation notebooks for incoming students; process assistantship approval forms.
• Monitor, update, and maintain monthly summary of all non-salary budget activities; oversee use of copier; verify monthly telephone expenses and transfer charges as needed; prepare travel authorizations and expense vouchers.
• Oversee scheduling and utilization of departmental educational resources; includes assist students, graduate assistants, faculty members, and instructors with use of departmental library; schedule departmental classrooms using online information and negotiate with other university departments on space requests.
• Perform miscellaneous duties such as: maintain equipment inventory; and assist in set-up for departmental colloquia and special events.
• Assist Chairperson with special projects and perform other related duties as assigned.
• Maintain regular and predictable attendance.