Position Description
This position is within University Services Finance and is responsible for providing financial and accounting support to Facilities Management (FM). This support includes preparation and analysis of financial statements, investigation of financial variances, development of annual budgets, billable rate development and review, departmental oversite and review of procurement, and general ledger account reviews and reconciliations. Position provides operational support to various FM business units, including billing, process and policy interpretation, transaction reconciliation and review, and miscellaneous reporting and forecasting.

Responsibilities require the use of PeopleSoft, Tririga, SAP Business Objects, and various other financial and reporting software applications. The position requires an advanced level of problem solving, decision making, independent judgment, and initiative. The employee in this role should be able to work and succeed independently.

University Services Finance endorses a “work with flexibility” approach. Work location options for this position include working partially remote or entirely in the office and are based on the work of the position.

Financial Support, Reporting and Analysis (50%)
Serve as primary financial support resource for FM Business Units. This role will meet with various business unit department leads to review financial results, develop and prepare annual budgets, enter budgets, and reconcile position budgeting data to PeopleSoft. Develop annual rates for various ISO units within FM. Review business unit detailed financial activity.

Prepare, review, and analyze monthly financial statements and develop any necessary financial or operational reports to explain financial results to managers. Perform appropriate variance analysis, researching discrepancies and providing explanations or possible solutions. Additionally, develop and recommend solutions to financial issues that arise for the various business units.

General Accounting Support (25%)
Inventory: Perform various inventory reconciliations monthly. Work with inventory managers to identify specific parts for cycle counts. Develop reporting around periodic inventory valuation review and reporting. Investigate large swings of inventory values to ensure parts are being properly and timely accounted.

Account reconciliations: Perform general ledger account reconciliations for various FM account activities.

Grants Administrator: Serve as a grants administrator for grant funding received by the various U Services business units. Work to ensure grant expenditures are recorded timely and meet any restrictions of the respective grant.

Other GL support functions as identified.

Procurement review and support (25%)
Review departmental purchases for appropriate documentation and proper accounting treatment to meet departmental requirements working to ensure purchases are made in compliance with University policies. Reconcile various FM service contract procurement and invoicing to ensure expenditures are being accounted for properly. Develop reporting around various FM service contracts to track commitments vs spending on the various purchase orders.



Qualifications
Required Qualifications
• Bachelor’s degree in finance, accounting or related field and four years of professional accounting, finance, or related experience OR a combination of education and experience to equal eight years.
• Experience and proficiency using and developing spreadsheets
• Experience using accounting software systems and interpreting financial results
• Excellent communication skills, both verbal & written

Preferred Qualifications
• Four or more years of accounting or finance experience
• Demonstrated ability to provide strong customer support
• Demonstrated working knowledge of accounts receivable, accounts payable, general ledger, and budgeting
• Experience with University of Minnesota policies, procedures, accounting and reporting systems
• Demonstrated ability to work independently and without explicit direction

Knowledge, Skills and Abilities
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members and individuals.
• Ability to work both independently and as part of a team.
• Demonstrated ability to interpret, present, and analyze information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to self-start and take initiative on assignments.
• Strong organizational skills with demonstrated ability to use good judgment in prioritizing multiple requests made while meeting deadline objectives.
• Excellent communication skills, strong problem-solving abilities with attention to detail.

Benefits
Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.