Job Overview
The Office of the Sr. Vice President of Administration and Finance is seeking an Executive Administrative Associate. The role will perform administrative staff functions for multiple executive offices requiring confidentiality and the ability to work independently with sound judgment and a sense of urgency.

Essential Functions
Support the daily operational and administrative functions of the Sr. Vice President of Administration & Finance.
Manage and support projects using a variety of technologies with focus on quality, accuracy in a dynamic fast-paced environment.
Maintain the status of ongoing projects, compile reports and create presentations.
Manage active calendars, scheduling meetings and speaking engagements, and special events.
Coordinate travel arrangements and related meeting requirements (e.g., prepare reimbursements for university approved expenses).
Screen and evaluate incoming and outgoing correspondence and preparing responses, as appropriate.
Act as point of contact for other executive administrators, as well as for internal and external constituents.
Reconcile procurement cards and monitoring budgets.
May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Perform related duties based on departmental need. This job description can be changed at any time.
Required Education
Bachelor's Degree

Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience
Four (4) years of relevant administrative experience.

Additional Qualifications Considered
Proven experience in an executive environment managing complex and routine administrative work effectively with knowledge of office procedures and practices.
Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
Experience interfacing with senior executives, Board of Directors/Trustees, or high-profile individuals, including elected officials.
Flexible and a self-starter; being able to multi-task while also being highly detail oriented.
Effective written and oral communication skills with a keen attention to detail.
Solid interpersonal skills and a strong customer service focus.
High proficiency in a variety of technologies, including Microsoft Office 365, with the ability to troubleshoot, research and recommend solutions.
Strong project management skills with a focus on quality, accuracy and ability to shift priorities.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

Competitive salary range dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.