Office Coordinator

Job ID: 269653
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

At the College of Nursing, we champion and nurture individual student success in an educational setting, while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged and supported whether pursuing an entry-level bachelor's or master's degree or a doctor of nursing practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates. CON graduates leave our programs ready to lead and serve our nation's patients.

Job Summary

This position directs the daily operations of the department in partnership with the Department Chair and provides high-level support to administration and faculty by planning, organizing, and managing the resources of the department.

Responsibilities

The duties include, but is not limited to:

Responsible for managing the day-to-day operations of the department in collaboration with the Department Chair, performs critical assessment of office operations to ensure efficiency, establishes priorities and be proactive in developing new ideas and procedures for improvements, maintains high-level knowledge of all aspects of the department communicate effectively with the outside public, provides and ensures resource support for Department Chair and departmental faculty to enable focus on the critical missions of research, teaching, and scholarship, and assesses the priority of incoming communication and directs to the appropriate personnel.

Serves as the department's approver for bi-weekly and monthly time and absence in OneUSG.

Works in conjunction with the Department Chair on all matters related to faculty recruitment, collaborates with the Business Office within the College to prepare the appropriate paperwork and secure institutional and College approvals as needed, and orients new faculty.

Assists Department Chair with the teaching assignment system and communications to faculty.

Partners with the Department Chair and Financial Services within the College to assess financial needs critical to successful operation of the department, and designs departmental system for the efficient preparation of documents needed for departmental purchases.

Plans and coordinates departmental programs, colloquia, projects, and special events. Prepares materials for presentations at seminars, conferences, meetings, and participate as a department representative as needed.

Acts as a knowledgeable resource regarding developments in campus and departmental procedures; communicates pertinent information to faculty and Department Chair to ensure adherence to current procedures and requirements of the department and the institution.

Maintains Department Chair's calendar, schedules meetings, makes travel arrangements, prepares travel requests and expense statements for department faculty, and other forms incidental to these responsibilities.

Other duties as assigned to include assignments/projects/events.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university with three years of progressive office experience, including supervisory experience OR Associate's degree from an accredited college of university with six years of progressive office experience, including supervisory experience OR High School diploma, GED or equivalent from a recognized state or federal accredited organization with nine years' progressive office experience, to include demonstrated supervisory experience may be considered

Preferred Qualifications

Prior OneUSG Connect experience

Prior experience in higher education or health sciences environment

Knowledge, Skills, & Abilities

Excellent customer service, interpersonal, organizational, and verbal/written communication skills

Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong time management, critical thinking, and professionalism skills

Ability to work in a fast-faced environment, multi-task, maintain confidentiality, exercise good judgement, and work independently

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: 12

Salary Minimum: $15.06/hour - $19.58/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/14/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269653&PostingSeq=1

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