JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Communications and Administrative Coordinator resides in the Shared Services area of the division of Finance and Administration under the Executive Vice Chancellor for Finance and Administration and Chief Operating Officer (EVC). This position is responsible for coordinating the communications and marketing, administrative, and financial needs of the units within the division of Finance and Administration and in support of the priorities of the EVC.



DUTIES AND RESPONSIBILITIES:

Communications and Marketing: 70%

1. Writes and formats emails, letters, documents, reports, and presentations for the EVC and/or units of the division of Finance and Administration and coordinates as needed with the Office of Communications and Marketing for branding, style, and editorial approval

2. Manage project timelines and deadlines for the communications and marketing needs of the EVC and/or units of the division of Finance and Administation

3. Prepare spoken remarks or presentations for events and coordinate with the Office of Communications and Marketing for the editing and approval of those remarks and presentations.

4. Determine content (text, photos, etc.,) edit, and manage the websites of the EVC and units of the division of Finance and Administation.

5. Manages communications projects from concept to dissemination and evaluates the effectiveness, including reports of projects, to include budgetary and scheduling parameters.

6. Monitors the websites of the EVC and units of the division of Finance and Administation for issues and works with the digital content team in the Office of Communications and Marketing to resolve issues.

Administrative: 20%

1. Oversees maintenance and repair needs of offices by entering work requests in Archibus and provides oversight of pending projects.

2. Serves as the administrative liaison between outside consulting firms and UTHSC faculty, staff and/or students as it relates to the scope of work for the contracted services.

3. Utilizes various software packages (Word, Excel, PowerPoint) to generate correspondence and presentations and update the website.

4. Serve as the moderator for the business contacts listserv.

Financial: 10%

1. Makes reservations for designated events; set up vendors in Payment Works.

2. Completes expense reports on Concur; processes petty cash for EVC units.

3. Performs other duties as assigned.



MINIMUM REQUIREMENTS:

EDUCATION: Bachelor’s Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of experience in mass communications and/or marketing or related field; OR Associate’s Degree and three (3) years of experience; OR a combination of education and experience to equal (5) years.



KNOWLEDGE, SKILL, AND ABILITIES:

Must be a confident communicator and presenter.
Strong writing, editing, proofreading skills, layout and design experience and professional printing/publishing expertise.
Proficiency in website design, social media, newsletter/brochure production and the use of software such as Microsoft Office, Publisher, InDesign preferred.
Ability to present concepts verbally and exhibit superior project and time management skills.
Ability to exhibit a wide degree of creativity and latitude, strong knowledge and understanding of current trends in digital media/social media.
Ability to work with diverse faculty and staff of various and differing experience levels and with various management levels.
Organized and task oriented with the ability to work independently.
Excellent proficiency in Microsoft Office: Outlook, Word, PowerPoint, and Excel
Excellent interpersonal, oral and written communication skills.
Ability to work independently as well as collaboratively.
Skill in developing correspondence and proofreading for accuracy with high attention to detail.
Ability to prioritize work and maintain confidentiality.