Target hiring range for this position will be between $55,128-$68,911 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are unique among other departments at Feinberg in that we are dedicated to leveraging the social sciences to develop and implement innovations to transform health and healthcare equitably.

MSS has grown to roughly 300 faculty and staff in its 15 year history and we are hiring a Financial Administrator to lead our financial services team, which provides support across MSS in financial transactions, reconciliations, payroll management, financial reporting, planning, and analysis, and training and supervision of team members.

Responsibilities includes:

Leading the financial services team including hiring, training, and supervising
Serving as the department-level payroll transaction approver
Serving as a Level I and II approver in NU Financials
Preparing financial analyses and reporting
Supporting budget forecasting and annual budget planning
Other duties as assigned
The ideal candidate:

has experience supervising staff and providing work direction to colleagues
is highly organized and has impeccable follow-through and attention to detail
is highly capable of managing multiple priorities with competing deadlines in a high volume department
is proactive and process-disciplined by nature
strives to improve processes to optimize efficiency and accuracy
has strong leadership and interpersonal skills
has strong project management skills
thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture
We are seeking someone with excellent skills in team leadership, organization, time management, oral and written communication, accounting, numeracy, financial analysis, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for growing their skills.

Specific Responsibilities:

Budget:

Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates &/or provides information for the annual salary review process.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:

Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Transactions:

Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:

Reviews PI funding status on a monthly basis.
Works with Dept &/or Research Administrator regarding financial grants management issues.
Provides data for grant proposals; submits proposals
Develops &/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, &/or effort reporting.
Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
Verifies accurate set up of sponsored project accounts.
Administration:

Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
Performs general office support activities
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Training:

Provides training and support to related university units or program participants; maintains website and training materials
Supervision:

Supervises temporary, part-time or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Performs other duties as assigned.
Minimum Competencies: (Skills, knowledge, and abilities.)

Proficiency with excel and Smartsheet
Adept at managing multiple priorities with competing deadlines
Excellent oral and written communication skills
Highly self-organized
Highly process-disciplined
Preferred Qualifications: (Education and experience)

Experience with NU systems such as myHR, NU Financials, NUPAD
Supervisory experience
Project management experience
Preferred Competencies: (Skills, knowledge, and abilities)

Impeccable follow-through
Highly proactive
Strong critical thinking skills
Strong leadership skills
Strong interpersonal skills
Experience with research salary planning/management