Position Summary
This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Marketing, Media and Admin Specialist position for Student Organizations & Activities (SOA) at Oregon State University (OSU).

Student Organizations & Activities (SOA) provides administrative support to the recognized student organization program on the Corvallis campus, including recognition, training & education, process/procedure management, event planning, organization development and fiscal management. The Marketing, Media & Admin Specialist serves as a member of the SOA team and and works closely with professional staff, Peer Educators, Fiscal Specialists and the Lead Marketing & Admin Specialist to support and promote the work of SOA and recognized student organizations at OSU. For the 2024-25 school year, we are seeking students who will think critically, creatively, and openly in a team-based environment.

At ELA, we believe that every student should be able to find belonging and creatively express themselves so they can reach their true potential and make valuable contributions to their communities and the world around them. As the hub for student organizations, media, and creative expression, ELA provides resources, advising and media platforms that help students of all identities create activities, share stories and build communities that reflect their passions, cultures and lived experiences. ELA comprises Student Organizations & Activities – Clubs & Orgs and the OSU Program Council (OSUPC) – and Orange Media Network (OMN). ELA is a department of the Student Experiences and Engagement organization within the Division of Student Affairs.
Position Duties
Lead Fiscal Specialist Responsibilities (80%)
Assist SOA team in administrative processes and communication related to support of clubs, including email, reserving space, training and development and navigation of campus resources.
Assist in the development of media content for the SOA Program
Assist wtih the SOA Podcast
Curate graphics, text, and other social media posts for SOA digital assets
Post club events on all relevant community calendars and attendance tracking systems
Actively post and engage the OSU community through SOA social media platforms during events
Assist with creating flowcharts, presentations, tutorials to assist in the goals of the SOA Program
Photograph SOA events & signature events when needed
Assist clubs in their media presence


Other Position Responsibilities (15%)
Attend and support RSO Grant funded events as needed with items like: specific event needs, hand stamping, card swiping, keeping head count, food production, or serving of food
May be asked to serve on a committee or work group within SOA, ELA, or SEE
Facilitate relationships with students, student organizations and other SEE units
Work to learn, enhance, and promote diversity and social justice
Represent functional area and ELA/SEE to OSU and Corvallis community
Uphold the values of SOA, ELA, and SEE
Participate in signature SEE-wide events and programming each term
Engage in ongoing professional development and community building
Assisting in accomplishing goals for SOA and functional areas
Complete other tasks needed to support the work of SOA
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
Desire or interest working in a team oriented environment
Ability to organize work, manage time, and follow through on tasks in a self-directed environment
Desire or interest in working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures
Experience in leadership activities, student organizations, community service and/or outreach activities
Demonstrated problem solving and decision-making skills
Must be an enrolled for at least 6 academic credits (undergraduates) or 3 academic credits (graduates) at Oregon State University or an affiliated institution (like Linn-Benton Community College) throughout employment
Must be in good academic standing for the term prior to selection and during entire period of employment
Must maintain at least a cumulative GPA of 2.0 (undergraduates) or 3.0 (graduates) and be in good academic standing
Preferred (Special) Qualifications
Experience working collaboratively as a part of a team
Previous experience working for any of the units in SEE
Experience engaging traditionally underrepresented social identities (i.e. Race, Gender, Gender Identity, or Ability)
Knowledge of or experience with event/program planning or project management
Demonstrated knowledge of PC software, specifically Microsoft Office (Word, Excel, PowerPoint), Adobe (Illustrator, Photoshop, Premiere), Canva, Microsoft Teams, and Google Suite (Docs, Slides, Sheets, Forms)
Working Conditions / Work Schedule
Required Training dates are September 9th, 2024 – September 13th, 2024, September 24th, 2024, and January 11, 2025
Expected to work an average of 10 hours per week
Required to attend weekly staff meetings, supervisory meetings, and committee or work group meetings