Administrative Assistant I - Academic Advising
College of Southern Nevada
CSN - Henderson Campus, NV
ID: 7220638 (Ref.No. R0140757)
Posted: February 24, 2024
Job Description
The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.
Job Description
Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.
Under the direct supervision of the Administrative Assistant III, responsibilities include, but are not limited to:
Provides administrative support to the Advising Department and the Manager of Advising
Serving as a receptionist and answering the phone
Monitoring the Coyote Q
Answering student questions
Assisting office visitors
Assisting students with navigating MyCSN and enrolling into classes, navigating My Coyote Plan, and making advising appointments
Handle interactions with discretion and professionalism, following FERPA guidelines
Using Excel spreadsheets to manage department data for assessment and record-keeping
Maintaining records and files
Understanding of institutional and departmental policies, regulations, and requirements
Monitor Henderson Advising Department email
Sort incoming mail and distribute both internal and external mail; maintain necessary supplies. This includes ordering, receiving, and inventorying supplies; operating and obtaining service for the copy machines, and ordering paper, as needed
Must be flexible - position may require evening and weekend work hours, occasional travel to other campuses
Other duties as assigned
Minimum Qualifications:
Graduation from high school or equivalent education AND one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience
Scheduled Weekly Hours:
Monday - Friday 8am to 5pm
Salary Information:
Grade 23, Step 1 - $35,516.88
Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.
The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.
Exempt
NoFull-Time Equivalent
100.0%Required Attachment(s)
To be considered for this position, please upload the following documents to your application:
Resume/CV
Cover Letter
Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.
NSHE - INTERNAL APPLICANTS PLEASE NOTE:
CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.
Posting Close Date
03/11/2024Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.
CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.