Summary
Under general supervision of the marketing and sales director, responsible for the day-to-day project management and execution of moderate to complex projects that achieve marketing and sales goals for the Institute. Assign responsibilities, identify appropriate resources needed, and develop and monitor project schedules to ensure their timely completion. Track expenses, submit invoices, and ensure projects are executed within budget. Analyze, compare, and evaluate various courses of action.

Responsibilities*
40% - Project Management:

Under general supervision from the marketing and sales director, manage the execution of projects end-to-end, including scope, schedule, and budget throughout the project lifecycle
Create, implement, and monitor comprehensive project plans for the marketing and sales teams using ICLE's project management approach and technology. Prior to creating the schedules, seek input from design and content departments as needed.
Identify and assign project teams. Provide them with the information, detailed work plans, and deadlines they need to complete milestones and tasks on time.
Lead and facilitate project meetings with key stakeholders and identify the resources and roles necessary for a project's success, including scheduling meetings and creating agendas and minutes using ICLE's meeting methodology
Review processes and make recommendations to improve efficiency, quality, and reduce expenses
Train others on appropriate use of department project management software and processes
Understand basics of collaboration and demonstrate basic team development, conflict resolution, problem solving, communication, consensus, and change-management techniques
40% - Resource Planning and Production Management:

Make mailing list recommendations, get approval, generate lists, and submit to vendors
Enter information into databases to facilitate the execution of projects, including posting seminars in the store. Ensure accuracy once posted.
Manage folders and their organizational structure on the marketing and sales department's servers
Research vendors to evaluate capabilities. Take lead in generating QTO and other bids. Provide instructions to vendors, resolve issues, and serve as department's main point of contact with vendors and ICLE's business office. Approve and submit quotes.
Project and track expenses and submit appropriately coded invoices
Stay updated on best practices regarding project management, print production, data quality control, and USPS mailing requirements
15% - Data Reporting and Strategic Planning:

Generate the marketing and sales core management reports
Assist marketing and sales director in evaluating the success of projects and strategic initiatives by tracking data points, analyzing results, and creating written reports and analyses
Serve on various ICLE strategic teams
Share responsibility for project data quality control, including validation of data internally
5% - Other Duties as Assigned:

Serve as backup proofreader as needed
Assist the events team at selected in-person events when additional staffing is needed
Required Qualifications*
Bachelor degree in marketing/communications or related field; and/or equivalent combination of education, certification, and experience
7+ years of experience in a marketing and sales department
7+ years of experience in project management and project management software
7+ experience in estimating project costs, expense tracking, and working with vendors
Knowledge of general marketing principles and an ability to apply them
Ability to set priorities, adhere to deadlines, and manage multiple projects
Excellent organization, communication, and time-management skills
Proven ability to work well with others and lead teams
Experience using marketing data to develop campaign action plans
Experience generating mailing lists from complex database systems
Efficient using Microsoft Outlook, Access, Word, and PPT. Advanced working knowledge of Excel, including used for budgeting and project management.
Ability to train others in process, procedure, and technology
Familiarity with ICLE's accounting system, codes, and processes
Experience managing and communicating with vendors, including use of U-M's bidding systems and procedures
Able to successfully complete a work sample administered by ICLE
Desired Qualifications*
Comprehensive understanding of ICLE's customers, potential customers, and products
Experience with ICLE's project and strategic management philosophy and approach
Experience using VersionOne agile software and adapting its functionality to a creative team
Willingness to explore how to utilize AI to assist with various tasks