Payroll Specialist (Accounting Specialist)
Rider University
Lawrenceville, NJ
ID: 7219845 (Ref.No. 24F400093)
Posted: February 21, 2024
Application Deadline: Open Until Filled
Job Description
Position Description
Under general direction and using comprehensive and specialized payroll/accounting knowledge, performs routine payroll activities in support of University financial policies and procedures that may impact more than one University department.
Entering Student Time Sheets to both Banner and to a reconciling Excel spreadsheet. Reach out to departments to clarify entries on time sheets, contact departments to obtain missing time or to approve pending timesheets, and consult with employees regarding the time reported. Ensure to follow step-by-step payroll process is completed accurately, troubleshoot and correct when necessary.
Enter Student Worker Contracts promptly. Establish and maintain all payroll deductions, taxes, and labor distributions for Bi-Weekly Payroll (Semi-monthly or Monthly payroll if directed.) Set up and maintain direct deposit information for employees, including e-mail maintenance for paperless distribution of stubs.
Verify and reconcile gross pay, taxes, and deductions for each payroll run. Determine if retro pay is required, calculate and post both retro pay and any other pay adjustments necessary. Enter tax information from various sources into Excel. Print payroll checks processed through Banner to Evisions. Verify and send a positive pay file to the bank. Verify and send the Direct Deposit file to the bank. Seal for distribution of all checks and direct deposit stubs. Monitor Monthly Payroll outstanding checklist, including follow-up with employees to resolve uncashed checks – minimizing unclaimed submissions. Use Bank software to check for positive pay issues, and make determinations, when appropriate on payment of items. Establish assignments for student employees, as assigned.
Operates independently in prioritizing own workload and that of others in determining how best to accomplish work objectives. Proactive in identifying, following through, and resolving various payroll/accounting issues. When needed will participate in special projects as required. May delegate work to others.
Entering Student Time Sheets to both Banner and to a reconciling Excel spreadsheet. Reach out to departments to clarify entries on time sheets, contact departments to obtain missing time or to approve pending timesheets, and consult with employees regarding the time reported. Ensure to follow step-by-step payroll process is completed accurately, troubleshoot and correct when necessary.
Enter Student Worker Contracts promptly. Establish and maintain all payroll deductions, taxes, and labor distributions for Bi-Weekly Payroll (Semi-monthly or Monthly payroll if directed.) Set up and maintain direct deposit information for employees, including e-mail maintenance for paperless distribution of stubs.
Verify and reconcile gross pay, taxes, and deductions for each payroll run. Determine if retro pay is required, calculate and post both retro pay and any other pay adjustments necessary. Enter tax information from various sources into Excel. Print payroll checks processed through Banner to Evisions. Verify and send a positive pay file to the bank. Verify and send the Direct Deposit file to the bank. Seal for distribution of all checks and direct deposit stubs. Monitor Monthly Payroll outstanding checklist, including follow-up with employees to resolve uncashed checks – minimizing unclaimed submissions. Use Bank software to check for positive pay issues, and make determinations, when appropriate on payment of items. Establish assignments for student employees, as assigned.
Operates independently in prioritizing own workload and that of others in determining how best to accomplish work objectives. Proactive in identifying, following through, and resolving various payroll/accounting issues. When needed will participate in special projects as required. May delegate work to others.
Position Requirements
- Associate graduate or equivalent
- Minimum 1-2 years full or part-time payroll experience.
- Demonstrated basic and advanced mathematical skills and a keen attention to detail, and good organization skills required.
- Demonstrated effective communication, interpersonal, and problem-solving skills required.
- Demonstrated ability to retain knowledge and processes as trained and ability to follow direction.
- Technology/Computer proficiency and a working knowledge of standard office equipment required.
- Demonstrated effective problem-solving skills and the ability to operate independently, prioritize and organize own work schedule, multi-task, and meet established deadlines, with a high level of speed and accuracy.
- Good computer skill, preferably experience with Excel, Word, and Adobe Acrobat.
- Ability to maintain confidentiality required.
- Ability to work well in small office with others.
- Demonstrated ability to stay on task and work independently with accuracy and speed, in spite of interruptions.
Position Preferred Qualifications/Experience
- 2-3 years of related Payroll or accounting experience.
- Comprehensive knowledge of standard accounting processes, procedures, and bookkeeping highly preferred.
- Knowledge of Banner and Cognos system.
About Rider University
The Rider University community is composed of faculty, staff and students from a wide range of cultural backgrounds.
Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.
Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.
Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.
Rider University is consistently ranked as a best college by U.S. News and World Report, The Wall Street Journal and The Princeton Review. For more than a decade, Rider has also been recognized in The Princeton Review’s Guide to Green Colleges for its sustainability efforts.
Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity.
Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.
Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.
Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.
Rider University is consistently ranked as a best college by U.S. News and World Report, The Wall Street Journal and The Princeton Review. For more than a decade, Rider has also been recognized in The Princeton Review’s Guide to Green Colleges for its sustainability efforts.
Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity.
Special Instructions to Applicants
Internal candidates must apply no later than 5:00 pm on Tuesday, February 20, 2024.
The completion of a background check is required for all new hires.
The completion of a background check is required for all new hires.
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