Assistant Director, Graduate Admissions

Saint Mary’s College of California

Moraga, CA

ID: 7212502 (Ref.No. 4975411)
Posted: January 31, 2024
Application Deadline: Open Until Filled

Job Description

Job Type

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


The Assistant Director of Graduate Admissions is responsible for recruitment, outreach, and territory management for graduate business programs at Saint Mary's College. Reporting to the Executive Director of Graduate and International Admissions, this position will support the execution of a comprehensive recruitment plan in alignment with strategic enrollment goals. Participate in and assist in coordinating yield activities, including assistance with receptions, graduate fairs, application evaluation, and communication initiatives (email, text, phone, social media).

1. Recruitment and Outreach

Execute graduate recruitment efforts in assigned geographic territories. Represent the institution at graduate fairs; communicate with prospective students, and external recruitment partners. This includes scheduling, confirming, and marketing events to relevant populations, and conducting 2-3 weeks of travel throughout the fall recruitment period. Conduct information sessions, interviews, individual appointments, special group presentations; virtual open houses; maintain continuous contact with prospective students via e-mail, and phone. Plan receptions in target markets for prospective and admitted students. Respond to all phone calls and emails within 1-2 Business days.

2. Territory Management

Assist with creation, maintenance, and implementation of a strategic plan for graduate student recruitment and admission in accordance with institutional goals; ongoing assessment of strategies. Manage assigned geographic territory, which includes coordination and implementation of outreach and yield activities. Report data for territory; report on any trends within territories; report regularly on admissions funnel for territories and recruitment/yield activities throughout the funnel.

3. Application Management

Read and evaluate graduate admissions applications for assigned territories. Assist in holistic application review; assist in follow- up for application completion; recommend admission decisions. Leverage the Slate CRM to effectively manage applications.

4. Student Yield

Maintain responsive communication protocols including prompt response to inquiries; participate in planning and implementation of student yield communications and virtual events. Tele-recruit to move students through the admissions funnel, including communications to applicants, admitted students, and deposited students.

5. Other Duties as Assigned

REQUIRED: Bachelor's Degree and equivalent knowledge, training and experience.

Experience: (years required and applicable field of experience): 2-3 years of experience in higher education setting; admissions and recruitment experience preferred.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical)
  • Excellent oral and written communication skills.
  • Commitment and interest in the mission and values of Saint Mary's College.
  • Experience working directly students and external partners.
  • Proficiency with word-processing software, database management, and Slate CRM.
  • A high level of initiative, energy, and flexibility.

Other Requirements: (e.g. travel, weekend/evening work) Regional and domestic travel required.

Supplemental Information

Application Instructions: Please apply online at Saint Mary's Staff Career Page. Your application is considered complete if you include the following:
  1. Resume
  2. Cover letter that specifically addresses how you meet the qualifications and are prepared to support the Mission of the College
  3. The name and contact information for three (3) professional references
  4. Consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all. College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws. Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, see the website here: To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Salary Description $65000 - $75000 annually

To apply, visit


We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.