Office Coordinator - COEHD
ID: 7193564 (Ref.No. ej-4786672)
Posted: November 13, 2023
Office Coordinator - COEHD
Job ID: 265696
Location: Summerville Campus
Full/Part Time: Full Time
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Augusta University -
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
The Augusta University College of Education and Human Development is committed to being a relevant, responsive, and respected organization with a keen focus toward high impact work in the community. Our faculty, students, and alumni are committed to improving lives and expanding opportunities through the comprehensive study and effective practice of education. Through bachelor's degree, master's degree, doctoral degree, and professional development programs, we cultivate innovative educational leaders, advance health practices through research in kinesiology, explore the most important questions in public education, and share exciting ideas and best practices across the world.
This position is responsible for providing support to College of Education and Human Development (COEHD) administration, including the Deans, by planning, organizing and managing the department staff.
The duties include, but are not limited to:
Coordinator for HR Administrative Support: Organize search committee training. Serve as Search Coordinator for Recruitment. Maintain confidential employee files and records. Managing promotion and tenure document control. Attend monthly meetings with the Office of Faculty Affairs and weekly with the AU HR Business Partner Team. Manage document control processes for evaluations and upload to Faculty Affairs and HR annually. Create full time faculty offer letters for new hires. Provide support to department admin with offer letters for part-time faculty and renewal offer letters each semester that they teach for the College. Create and process position classification forms for classified staff positions and faculty position description forms. Maintain the OneUSG system with changes to position descriptions, titles, effort, and salary. Create Job postings and submit them to HR Business Partner or HR Faculty Support Services for approval. Create and process memos for salary changes, extra duty pay, and course overload payments. Submit electronic personnel action requests in OneUSG as required (Supplemental Pays, Summer Pay, Ad Hoc Salary Changes, Add/Change Transactions, Smart Hires, Terminations, and Transfers) Research and prepare data for reporting purposed and providing HR support to the COEHD Leadership Team as questions or issues may arise.
HR Financial Administrative Management Support: Create and process memos for salary changes, extra duty pay, and course overload payments. Submit electronic personnel action requests in OneUSG as required (Supplemental Pays, Summer Pay, Ad Hoc Salary Changes, Add/Change Transactions, Smart Hires, Terminations, and Transfers).
Other duties: Performs other official duties assigned by the position.
High School Diploma/GED required, with a minimum of seven years of progressively responsible office support experience.
Associate's Degree with a minimum of four years of progressively responsible office support experience
Proven experience in a relevant human resources/administrative position.
Experience with OneUSG/PeopleSoft systems.
Knowledge, Skills, & Abilities
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift: Day; Monday - Friday 8a-5p
Pay Grade: 12
Salary Minimum: $15.06/hour to Midpoint: $19.58/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=265696&PostingSeq=1