Title:

Scheduling and Enrollment Planning Analyst

Job Category:

CSEA

Job Opening Date:

October 23, 2023

Job Closing Date:

Location:

Irvine Valley College

Work Location:

Irvine, CA

Department:

Office of Instruction

Pay Grade, for more information click on this link:

https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules

Pay Rate Type:

Monthly

Work Days:

Monday - Friday

Work Hours:

8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)

Hours Per Week:

40

Percentage of Employment:

100%

Months of Employment:

12

Salary:

Starting salary at $7,438 per month

Required Documents:

Resume and Cover Letter

Job Description:

C.S.E.A. Classified Bargaining Unit Salary Range 138
Initial Screening Date: November 9, 2023

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction of the Vice President for Instruction, plans, conducts, and presents research and analysis of the College’s instructional performance data, multi-year schedule plans, and instructional staffing budgets and budget projections; maintains database and analytical tools for schedule planning, enrollment targets, and efficiency measures; and provides a full range of complex decision and schedule planning support to the Vice President for Instruction and the college’s enrollment management plans.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Assist the Vice President for Instruction in implementing enrollment management processes, schedule planning tools, and in the analysis of the personnel costs related to the scheduled offerings of the College.
2. Coordinate procedures for College enrollment and student success tracking, measurement, and planning; provide research support including data acquisition and analysis for enrollment management and planning; provide research support including data acquisition and analysis for enrollment management and planning; create tools and reports for analyzing data such as fill rates, productivity, various trends, and FTES targets.
3. Coordinate with District Information Technology, the District and College Research and Planning Offices, and the College Technology Services unit for the development and implementation of an accurate, effective, and useful District information and college scheduling management system; participate in the District Institutional Research and Technology Committee.
4. Coordinate with the Vice President for Instruction in achieving a multi-year planned student-centered schedule that conforms to established enrollment targets and efficiency targets set by the Vice President for Instruction.
5. Participate in the scheduling process; assist in the development of scheduling timelines; develop planning tools for the schools to utilize for schedule planning; collect, review, and upload the schedule into the IMS; work directly with schools to ensure accuracy of scheduling data; run reports using data warehouse data to analyze the schedule of courses and room utilization.
6. Operate computer and peripheral equipment including the technical aspects of current spreadsheet and database management software; utilize query programs to access data warehouse data; download and transfer data as required for various projects; maintain data quality and integrity.
7. Create, design, and maintain the Office of Instruction website and intranet site; interface with District Information Technology for the maintenance and implementation of related software such as SIS, CSIS, CurrSIS, AMS, and TracDat.
8. Perform technical accounting work in the preparation, maintenance, and review of the budgeted and expended personnel accounts related to offering sections of courses to students; assist with the calculations and analysis of various personnel projects including faculty hiring prioritization and department chair stipends.
9. Maintain the College’s inventory of classrooms and laboratories used in offering sections of courses; assist with room scheduling; create various reports regarding room utilization and room availability and publish findings to website.
10. Provide information on and interpretation of the regulations and codes pertaining to course scheduling and apportionment claims; provide information and guidance in implementing the Student Attendance Accounting Module; assist in conducting basic and advanced scheduling training classes as required.
11. Participate in the development of end user documentation for schedule planning tools; participate in the development of an enrollment management plan manual.
12. Coordinate activities for meetings, committees, task forces, projects, and assignments related to coordinated scheduling; attend and prepare summary notes for meetings; maintain various statistical records as required.
13. Perform related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Standard research methods including data collection and coding methods and procedures.
Office procedures, methods, and equipment including operating characteristics of personal and mainframe computers, peripherals, and a variety of software applications including word processing, advanced spreadsheet, and database management applications.
Principles and procedures of complex data management and reporting.
Principles and practices of fiscal, statistical, and administrative report preparation. Principles of business letter writing.
Analytical and organizational skills. Presentation and training skills.
Oral and written communication skills.
Principles, practices, and procedures of record keeping.
Principles and practices used to establish and maintain files and information retrieval and storage systems.
Work organization principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary. Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
Perform research and analysis work of a specialized nature involving the use of independent judgment and personal initiative.
Analyze current and historical statistical data and develop sound, logical conclusions and recommendations.
Assist in planning, organizing, and directing projects requiring multiple tasks and input from a variety of sources.
Access, download, consolidate, and analyze data from District information systems.
Compile data and prepare and present administrative, analytical, and technical reports and recommendations.
Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including personal and mainframe computers, peripherals, and supporting applications including advanced spreadsheet and database management systems used in data analysis, maintenance, and report preparation.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work well in team situations and collaborate effectively with diverse groups of people.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, economics, sociology, statistics, finance, or a related field. A Master’s degree is desirable.

Experience:
Two years of increasingly responsible experience in the collection, analysis, reporting, and presentation of data.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important:You must complete yourapplicationfor apostingby11:59 p.m., Pacific Standard Time, by the deadline, along with anyrequired documents, in order to be considered for the position.

Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.