Senior Grants Manager

Harvard Medical School

Boston, MA

ID: 7146519 (Ref.No. hh-62488BR)
Posted: May 23, 2023
Application Deadline: Open Until Filled

Job Description

Position Description
Reporting to the GradEd Director of Finance and Grants (DFG) and working within a team of experienced research administration specialists, this position is responsible for the day-to-day management of a portfolio of complex grants including, but not limited to, NIH Training Grants (T32) and Individual Fellowships (F31), and their related subcontracts and billing agreements totaling $5M annually. This position offers an exciting opportunity to collaborate with an experienced team of sponsored administrators and work in collaboration with members of the entire GradEd team as well as colleagues in departments across HMS and FAS, including the HMS Office of Research Administration (ORA), Office of Sponsored Programs (OSP), HMS/FAS departments and programs, and our affiliated hospitals.

This position will work closely with the DFG to continually improve processes, create new workflows, and strengthen project management processes and oversight. Candidates with strong project management experience are highly encouraged to apply.

Pre-award responsibilities include all aspects of proposal development: grant preparation, budget development, and application submissions in coordination with program directors and PIs. Post-award responsibilities include budget reconciliations and adjustments, final financial reporting to OSP and sponsoring agencies, activating awards, managing appointments, coordinating effort reporting, and reviewing/approving accounts payable to ensure appropriate expense allocation to sponsored awards.
Basic Qualifications
5+ years of experience in managing grants in an academic or research environment; combination of experience and education will be considered.
Additional Qualifications and Skills
  • College degree strongly preferred, or an equivalent of education plus relevant business experience.
  • Familiarity with complex grant applications that follow OMB A-21 and NIH Uniform Guidance Regulations.
  • Pre-award and post-award experience, with an emphasis on proposal development and submission. Previous experience with project management for grant proposals.
  • Grant management and budgeting, as well as strong financial skills (budgeting, accounting, AP,
  • A/R, reporting).
  • Clear and concise communication with everyone involved in the full life cycle of an award.
  • Ability to work independently with minimal supervision, and as a member of a team.
  • Willingness to lend a hand when additional assistance is needed.
  • High level of organizational skills with strong attention to detail.
  • Experience with computer information systems, desktop applications, online processes, and data
  • processing. Ability to learn other software as needed.
  • Knowledge of Harvard systems preferred.
  • Able to handle highly confidential information with appropriate discretion and sensitivity required.
  • Able to prioritize duties and meet multiple deadlines
  • Able to exercise a high degree of judgment to make sound independent decisions
Additional Information
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.