Grant Manager

Harvard Medical School

Boston, MA

ID: 7142107 (Ref.No. hh-62181BR)
Posted: April 26, 2023
Application Deadline: Open Until Filled

Job Description

Position Description
Reporting directly to the Assistant Director of Finance, this position provides life-cycle grants management support and financial support in the Department of Global Health and Social Medicine. The Grants Manager (GM) is responsible for managing a mid-sized portfolio's financial and administrative management consisting of departmental research and department non-sponsored accounts. Review documents to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and university policies to identify risk, mitigate submissions errors, and meet sponsor submission standards. This position affords an excellent opportunity to engage in and contribute to the administration of a world-leading research enterprise. The GM will be responsible for all pre-and post-award management for a specific grant portfolio. Pre-award responsibilities include proposal preparation, review of application requirements, budget development, application submission and interaction with the Harvard Medical School, Office of Research Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creates relevant and applicable sub-agreements; follows up with negotiation and execution, and ensuring compliance with federal and University cost principles. The GM will prepare multiple financial reports (including ad hoc reports) for use in planning and decision-making. In addition, the GM will manage, track, and report all research-related contracts to Harvard stakeholders and OSP Staff. The GM's responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures. The GM will maintain strong relationships with ORA and OSP to ensure compliance with HMS, University, and sponsor regulations. Performing special projects and other duties as assigned.
Basic Qualifications
1+ years of full cycle grants management or related experience required.
Additional Qualifications and Skills
  • Advanced knowledge of Microsoft Excel and demonstrated research administration experience in an academic or non-profit environment preferred.
  • Excellent organizational, verbal, and written communication, problem-solving, and interpersonal skills are required.
  • Excellent attention to detail is critical
  • Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines in an interactive environment.
Additional Information
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Harvard University continues to place the highest priority on the health, safety, and well-being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to complete an attestation of having received their primary series COVID-19 vaccination prior to hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Individuals may request exemption from the vaccine requirement for medical or religious reasons prior to completing the hiring process. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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