Executive Assistant & Office Manager

Rider University

Lawrenceville, NJ

ID: 7140888 (Ref.No. 23A850002)
Posted: April 19, 2023
Application Deadline: Open Until Filled

Job Description

Position Description

The Rider University community is composed of faculty, staff, and students from a wide range of cultural backgrounds.

Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty, and staff of all backgrounds and enables them to achieve success. 

Rider University invites applications for an Executive Assistant & Office Manager.  This individual will provide high-level administrative support to the VP of Facilities and University Operations, and assist as needed the AVP of Auxiliary Operations, and Director of Sustainability and Special Events. 
 
 This includes but is not limited to:
  
  • liaison with the internal and external community to set up meetings, make arrangements for meeting logistics, answer questions, and assist with problems;
  • take minutes at all senior-level staff and committee meetings;
  • operating independently in prioritizing own workload;
  • draft correspondence – memos, letters, etc.;
  • coordinate the scheduling of meetings for board and cabinet-level meetings for the VP, organize and manage documents for the overall board of trustee materials, confidential materials as it pertains to these as well as other university functions;
  • maintain confidentiality on all aspects pertaining to the VP;
  • oversee office operations of the Division of Facilities and University Operations;
  • manage and provide office operations for Facilities and Auxiliary Services; 
  • provide support for processing agreements for Legal Services;
  • create budget reports and maintain budget records;  
  • assist with visitors, emails, and phones when needed; and 
  • supervise one direct report.

Position Requirements

  • Bachelor’s degree strongly preferred with 5-7 years’ demonstrated experience in university operations supporting executive-level functions. 
  • Demonstrated effective communication and interpersonal skills required. 
  • Demonstrated working knowledge of standard office equipment required. 
  • Computer proficiency is required with an emphasis on word processing, spreadsheet, and data management skills. 
  • Demonstrated effective problem-solving skills and the ability to operate independently, work own schedule, multitask, and meet deadlines. 
  • Demonstrated record-keeping and organizational skills required. 
  • Demonstrated ability to organize a demanding and fluid schedule. 
  • Demonstrated ability to maintain confidentiality at all times. 
  • Knowledge of MS Word and Excel.

Position Preferred Qualifications/Experience

  • Ability to learn Banner software, Canvas and scheduling software as well as CBORD. 
  • Excellent interpersonal relationship skills. 
  • Facilities Management experience

About Rider University

The Rider University community is composed of faculty, staff and students from a wide range of cultural backgrounds.

Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.

Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.

Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.

Rider University is consistently ranked as a best college by U.S. News and World Report, The Wall Street Journal and The Princeton Review. For more than a decade, Rider has also been recognized in The Princeton Review’s Guide to Green Colleges for its sustainability efforts.
 
Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity. 

Special Instructions to Applicants

Rider University is committed to diversity. Please provide a statement of your commitment to diversity.

The completion of a background check is required for all new hires.


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