Admissions Counselor-MCG

Augusta University

Augusta, GA

ID: 7137948 (Ref.No. ej-4048609)
Posted: March 31, 2023
Application Deadline: Open Until Filled

Job Description



Admissions Counselor-MCG

Job ID: 255675
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -Our Health Sciences Campus:1120 15th Street, Augusta, GA 30912

College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine, and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary
This position is to provide counseling to prospective, current and rejected MCG applicants (3,100 per year) as well as being the primary responsible for timely processing of these files for admissions committee review (evaluate applicant data for required pre-requisite coursework, tuition classification), protect the privacy of applicants and ensure timely and accurate processing of all applicant files. This position is to maintain quality and completeness of all applicant files, to respond to all applicant inquiries via email, phone and in person. The individual in this position will participate in local recruitment activities and selected recruitment at designated targeted schools throughout the state.

Responsibilities
Responsibilities include, but are not limited to: Ensure accuracy of all files within the AMP system for designated alpha group and ensure all files are complete well in advance of final submission deadline (Aug 1 for Early decision and Dec 1 for regular decision applicants). Ensure prior applicant information is available and complete within AMP system. Ensure completion of all accepted applicant files within alpha order to prepare for matriculation (final transcripts, signed acceptance documents, signed technical standards). Process any applicant status changes in a timely fashion and notify admissions team (Senior Admissions Counselor, Director of Admissions and Associate Dean of Admissions) orally and in writing of any status changes (e.g.: applicant withdrawals). Maintain strict confidentiality of all applicant information. Maintain working knowledge of MCG Admissions requirements. Assist with daily transfer of student files from AMCAS to AMP and into BANNER. Determine GA residency status for current applicants; maintain working knowledge of GA tuition residency requirements and necessary paperwork required for residency determination. Maintain student Admin email account daily to ensure timely response to designated alpha group applicant questions (up to 40+ daily), contact students via phone when necessary and document conversations within student file in AMP system. Manage applicant residency documents, transcripts, assessments, Letters of recommendation, and application updates for designated alpha group. Assist with priority processing of MD/PhD applicants. Serve as back-up to the Senior Admissions Counselor in his/her absence: Maintain processing of applicants in MCG initiative groups. Assist with MMls (assist with MMI overview for applicants, assist with preceptor check-in and check-out to maintain accurate work log; assist with equipment needs during MMI, assist with applicant assignment and rotations during MMls). Provide cross coverage for Admissions Counselor in his/her absence. Assist with daily office duties (phone calls, emails, copies, cleaning, etc.). Assist with additional duties within the office as needed and assigned. Assist with MCG Admissions Recruitment and planning: Assist the Senior Admissions Counselor and Director of Admissions with recruitment materials including but not limited to print media, web-based media, admissions bulletin, admissions website. Assist with coordination of MCG students for recruitment purposes (prospective first look tours, admissions recruitment videos, Revisit Day for accepted applicants, and tours during MMI during recruitment season). Targeted recruitment at designated universities and colleges within the state of Georgia- ability to build relationships with pre-health advisors and assist with developing pre-health advising within designated institutions. Targeted recruitment of high school and middle schools within the CSRA region and state of Georgia. Work as a collaborative team of recruitment with the Director of Admissions for the Dental College of Georgia and the MCG Associate / Assistant Dean for Learner Diversity, Equity, and Inclusion - will serve as lead on travel arrangements and recruitment at designated institutions. Maintain travel authorization (TA) forms and travel expense statements (TES) for all work-related travel. Be responsible for maintaining all recruitment materials for transport to designated institutions. Enter detailed information from recruitment visits into the AMP prospect module (number of students, pre-health contacts, etc.). Must have knowledge of AAMC traffic and recruitment rules and be able to make critical decisions regarding applicant counseling, rejection, and prerequisite requirements. Assist with any other needed recruitment activities (including but not limited to MCG's Igniting the Dream of Medicine annual conference, SEEP program, pre-matriculation program, etc.). Perform all other job-related duties as assigned.

Required Qualifications
Bachelor's degree or higher with 5 years of direct work with admissions applicants, higher education and/or administration.

Knowledge, Skills, & Abilities
Knowledge of MCG curriculum, student services and admission prerequisites. Knowledge of GA residency classification and AAMC traffic rules of the application cycle. Ability to build relationships with pre-health advisors across the state and beyond. Ability to make complex decisions essential to this position including maintenance of confidentiality given student academic records, criminal history reports and transcripts. Ability to counsel rejected students on how to enhance their file for re-application. Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases.

Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Grade: 15
Salary: $18.71 - $23.82/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!https://www.augusta.edu/hr/jobs/ search Job ID: 255675.Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.Select University Faculty & Staff > Internal Applicants if you are a current university employee.If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=255675&PostingSeq=1

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