Office Coordinator

Ball State University

Muncie, IN

ID: 7136129 (Ref.No. BSU36336)
Posted: March 24, 2023
Application Deadline: Open Until Filled

Job Description

Coordinate the planning and implementation of office operations needed to efficiently execute programs and initiatives in the Miller College of Business Undergraduate Programs area; includes supervising support staff for the office; ability to work flexible hours. May occasionally require work at events evenings and weekends.

The Office of Undergraduate programs welcomes applications for an Office Coordinator.
Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Minimum Education:

Associate's degree or the equivalent of two years of additional experience will be accepted in lieu of an associate’s degree.

Minimum Experience:

At least one year of office or related experience; supervisory experience.

Preferred Experience:

Experience in a college or university office; Sitecore proficiency; familiarity with Adobe and Banner; advanced Microsoft Excel skills; strong organizational skills.

Duties and Responsibilities:

Analyze and report to the Miller College of Business (MCOB) Dean’s Office on performance measures/statistics for undergraduate students; gather and report data required for MCOB and university functions as needed.
Primary supervisor for student employee(s) and/or support staff. Assign and review work; make recommendations in all areas related to supervision including, but not limited to: interviewing and selection, compensation, onboarding, training, discipline, performance appraisal, and career development.
Plan, coordinate, and supervise the delivery of services to Miller College of Business students, faculty members, and administrative staff; organize and coordinate office operations and procedures in order to ensure services are completed efficiently and in a timely manner; provide strategy for front desk logistics and work prioritization.
Provide administrative support for the Executive Director of Student Outcomes, Student Services, and Student Success and Retention.
Provide on-site support at MCOB, Miller Business Honors Program, and other Undergraduate Programs events as needed, including occasional evening or weekend events.
Maintain staffing documentation for Undergraduate Programs as the office liaison with Human Resources; coordinate time sheet/Kronos reporting for Undergraduate Programs staff, professional staff, and student employees.
Plan and budget for the needs of the Undergraduate Programs office; monitor expenditures for all accounts assigned to the department; coordinate travel arrangements for all professional employees; inventory and purchase departmental supplies and technology as needed.
Update Undergraduate Programs websites; includes Business “Success” site containing course listing, degree requirements and eight semester plans using Word, Adobe, and Sitecore.
Provide secretarial support for committees and/or advisory boards; secure location for meetings; communicate the agenda with the committee members.
Manage curriculum strategy proposals via Watermark and Scholarship Authorization Forms for appropriate processing.
Coordinate MCOB Scholarship process under the guidance of the Director of Student Services and/or the Executive Director of Student Outcomes.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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