AP and Grants Coordinator

Harvard Medical School

Boston, MA

ID: 7127938 (Ref.No. hh-61712BR)
Posted: March 14, 2023
Application Deadline: Open Until Filled

Job Description

Position Description
The Accounts Payable/Grant Coordinator is primarily responsible for ensuring the timely and accurate processing of the department’s research expenditures. S/he will oversee invoice payments; purchasing and corporate card transactions; vendor set-ups and employee reimbursements. The incumbent will work closely with research and administrative staff to confirm appropriate cost allocations and to monitor the availability of funds. S/he will also review and resolve invoice holds, follow up with researchers and vendors regarding payment issues, and monitor committed funds reports. Responsible for assisting Grant Managers with compliance and audit issues, budget submission, reporting, projections, and accurate financial analysis.
Basic Qualifications
  • Expertise with MS Office Suite.
  • Minimum of 3 years of administrative and one-year research administration experience.
Additional Qualifications and Skills
  • Bachelor's degree preferred.
  • The successful candidate must be able to take initiative, possess strong communication and interpersonal skills, as well as the ability to multi-task and move easily among varied work projects.
  • Must be highly organized and detail-oriented.
  • Must be able to work as part of a team, as well as to work independently, this role requires seeing tasks to completion in a timely manner and is highly responsive.
Additional Information
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:
  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.