Oklahoma Registry Stipend Program Counselor

University of Oklahoma

Oklahoma, OK

ID: 7112480 (Ref.No. ta222713)
Posted: October 3, 2022
Application Deadline: Open Until Filled

Job Description

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The Oklahoma Registry Certificate of Achievement and Stipend Program Counselor is responsible for implementing and coordinating the daily functions of the Oklahoma Registry Certificate of Achievement Stipend Program for child care providers in Oklahoma that work in licensed child care facilities. Occasional travel will be required. The Oklahoma Registry Certificate of Achievement Stipend Program Counselor reports to the Project Lead.

Responsibilities:

Review applications to determine program eligibility.
Process approvals and denials, including sending approval and denial letters, entering data, and scanning files.
Keep accurate records of all contacts and enter a summary of discussions with participants in the database notes.
Answer questions and assist center directors, teachers, and family childcare providers with program information and application completion.
Provide counseling to participants on how to reach the educational requirement of the stipend program.
Provide guidance to the Technician regarding tasks and timelines.
Engage in recruitment activities and promote the Oklahoma Registry Certificate of Achievement and Stipend program through presentations, site visits, conference exhibit staffing, phone contact, and other means.
Meet application and payment processing and performance reporting deadlines according to established guidelines and procedures.
Track data and activities as directed by supervisor.
Complete assigned monthly performance dashboard reports and other reports on request.
Answer questions from and provide information to Oklahoma Department of Human Services Child Care Services and Licensing staff and CECPD partners and staff.
Participate in scheduled team and center-wide meetings and required OU Outreach events.
Submit claims for applicable work travel monthly.
Perform other related duties as assigned.

Risk Management:

Follow established confidentiality and data security procedures.
Follow established safety procedures to protect the health and safety of personnel and property.
Follow established procedures to safeguard center-issued or checked-out cell phone, laptop/tablet, or PIKEPASS tag, including maintaining a password protection lock on the center-issued cell phone, and follow procedures for maintenance and return of all items.

***This position is located in Moore, Oklahoma.***

Job Requirements

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Required Education: Bachelor's degree.

36 months in accounting, business, program management, or related experience

Equivalent/Substitution: Will accept 48 months of related experience in lieu of a Bachelor's degree for a total of 84 months of related experience.

Skills:

Highly Organized
Knowledge of accounting process
Ability to speak, read and write clear, concise English
Ability to accurately read and understand written materials and instructions
Customer Service
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Advertised Physical Requirements:

Ability to engage in repetitive motions and grasp objects with fingers or hands.
Ability to speak, including expressing oneself or exchanging information with others.
Ability to sit for long periods of time.
Ability to see, including colors and depth perception
Ability to work effectively with frequent exposure to pressure caused by deadlines, busy periods, and a high volume of public contact.

Departmental Preferences:

Experience with the Oklahoma Professional Development Registry
Knowledge of Oklahoma Child Care Licensing Requirements
Experience with a grant-funded, stipend, or similar type of program

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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