Senior Fiscal/Veterans Specialist-Lateral and External (one or more positions)

Saddleback College

Mission Viejo, CA

ID: 7090267 (Ref.No. scj-11919)
Posted: December 7, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:
Under direction from higher level supervisory or management staff, performs the more complex duties supporting the daily operations of the College Fiscal Office including various accounting and clerical functions and the provision of information and assistance to students regarding Veterans Administration benefits; coordinates assigned activities with other departments, divisions, and outside agencies; and performs a variety of technical tasks relative to assigned area of responsibility. 

Knowledge of:
Operations, services, and activities of a comprehensive College Fiscal Office including Veterans Administration benefits. 
Federal, state, and local laws, policies, procedures, rules and regulations pertaining to Veterans Administration benefits. 
Principles of lead supervision and training. 
Methods and techniques of public relations. 
Principles and practices of accounting. 
Principles and procedures of financial record keeping and reporting. 
Principles of business letter writing and basic report preparation. 
English usage, spelling, grammar and punctuation. 
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 


Ability to:
Lead, organize, and review the work of staff. 
Coordinate the daily functions of the College Fiscal Offices. 
Independently perform the most difficult work of the unit related to Veterans Administration benefits. 
Understand and effectively operate electronic budget and accounting software systems accurately and expeditiously. 
Interpret and apply federal, state, District and local policies, procedures, laws and regulations. 
Analyze and verify a variety of financial data and evaluate student ability to pay for education. 
Examine and verify financial documents and reports. 
Respond to difficult inquiries and requests from students regarding Veterans Administration options and programs. 
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. 
Work independently in the absence of supervision. 
Understand and follow oral and written instructions. 
Communicate clearly and concisely, both orally and in writing. 
Establish and maintain effective working relationships with those contacted in the course of work. 


Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. 

Education/Training:
Equivalent to two years of college level course work in finance, accounting, business administration or a related field. 

Experience:
Three years of increasingly responsible experience in accounting or a related field.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.


Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Duties and Responsibilities
Perform the more complex duties supporting the daily operations of the College Fiscal Office; train assigned employees in their areas of work including processing of student applications for Veterans benefits.
Verify the work of assigned employees for accuracy, proper work methods, techniques and compliance with applicable standards and regulations.
Respond to the more complex questions and inquiries regarding Veterans Administration benefits, tuition fees and student accounts.
Coordinate the payment or deferred charges for enrollment of all students; process refund requests; provide detailed statements of tuition, fee charges and payments to students.
Process student applications for Veterans benefits; advise applicants of their entitlement, regulations and policies pertaining to their enrollment; document status changes; provide assistance for questions and inquiries.
Monitor Veteran academic progress; post grades; update files at semester completion for progress or delinquency; notify student of reinstatement procedures; certify student courses; submit annual requests for approval of college Veterans education program.
Maintain student accounts receivable records; make adjustments, corrections and reconciliations; collect student fines and unpaid debts including returned check charges, drop fees and library fines; process fee waivers and deferrals.
Audit and collect various monies and process requests for deferral of payment of fines; reconcile receipts and reports; issue financial aid checks and bookstore vouchers.
Empty cash drawer; make arrangements for delivery or pickup; monitor access to safe.
Prepare a variety of letters, documents, reports and requisitions; produce and ensure timely submission of accounting or budget related transactions and reports.
Perform general clerical work; answer phones; enter information into computer; maintain files and records; receive, sort and distribute mail.
Provide assistance to all college divisions and departments relating to budget execution, ordering materials and use of the College’s computerized accounting software program.
Perform related duties as required.




At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.