Clinical Placement Specialist, Categorical (One or More Positions) (Lateral and External)

Saddleback College

Mission Viejo, CA

ID: 7089897 (Ref.No. scj-11894)
Posted: November 30, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:
Under the direction of the appropriate level manager or administrator, perform a full range of highly responsible and specialized duties related to participating in the planning, development, organization, coordination, and implementation of the operations and activities related to the area of assignment.  The incumbent is responsible for facilitating community placements and clinical placements for students in Health Sciences, Human Services and Allied Health programs.  The incumbent will identify the need for new clinical contracts (affiliation agreements), assure contract alignment with program objectives and compliance with background checks, required health / immunization requirements and drug screens as appropriate. The Clinical Placement Specialist will collaborate with the Dean, the Assistant Dean, Department Chairs, and staff each semester in coordinating clinical placements and tracking placements of Health Science, Human Services and Allied Health students.

Knowledge of:
Basic mathematical and statistical principles.
Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, graphics, and databases.
Data collection and basic research principles and practices.
District and College organization, operations, policies, and objectives.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Effective oral presentation skills.
Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary.
English usage, grammar, spelling, punctuation, and vocabulary.
Preparation of contracts and agreements.
Interpersonal skills using tact, patience, and courtesy.
Healthcare and human services legislation and accreditation affecting students and academic programs.
Medical terminology.
Methods and techniques used in conducting information sessions for current and prospective students; student recruitment and retention strategies and techniques.
Occupational hazards and standard safety policies and procedures. 
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department.
Pertinent federal, state, and local laws, codes, and regulations, including FERPA, HIPAA, and the Americans with Disabilities Act; confidentiality requirements when dealing with personal and sensitive student information; legal requirements related to area of assignment.
Philosophy, goals, and objectives of the assigned area; eligibility requirements; specialized functions, activities, operations, rules, regulations, requirements, and restrictions related to area of assignment; terminology, techniques, equipment, materials, principles, theories, practices, and procedures related to the assigned area.  
Principles and practices of providing training and guidance to faculty, office staff, and student workers.
Principles and practices of providing training, work direction, and guidance to lower-level staff and student workers.
Principles and practices used to establish and maintain files and information retrieval systems; record keeping principles and procedures; principles, practices, and procedures of business letter writing and report preparation; processes, procedures, and practices of budget preparation and administration.
Principles of developing and maintaining customer relations.
Principles, practices and procedures of complex fiscal, statistical, and administrative recordkeeping, research, and report preparation.
Programs, methods, and resources available to students.
Regional sector healthcare entities in the healthcare and human services sector.
Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of various ages, disabilities, various socio-economic and ethnic groups.
Techniques to facilitate effective interaction with people on an individual or group basis.
Work organization and basic office management principles and practices; methods and procedures used in scheduling.

Ability to:
Adapt to changing technologies and learn functionality of new equipment and systems.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Assist students in locating appropriate resources; provide assistance to students on matters related to assigned area.
Communicate clearly and concisely, both orally and in writing; understand and follow oral and written directions.
Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis.
Exercise good judgment and discretion in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority.
Independently compose and prepare correspondence and memoranda. 
Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public.
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment.
Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior.
Manage information systems with sensitive and protected information.
Occasionally work on nights/weekends as required.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Participate in information sessions for current and prospective students.
Perform a range of administrative and clerical duties involving the use of independent judgment and personal initiative.
Perform clerical duties; operate office equipment including computers and supporting word processing, database management, spreadsheets, and desktop publishing applications; type or enter data at a speed necessary for successful job performance; establish and maintain filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail.
Plan and organize work to meet schedules and changing deadlines.
Prepare clear, concise, and comprehensive documentation, reports and other written materials; independently compose and prepare correspondence and memoranda; 
prepare reports by gathering and organizing data from a variety of sources; research, compile, and interpret data.
Present specialized information and provide assistance to students, staff, and others.
Provide strong and clear verbal and written communication, customer service, and interpersonal skills; listen actively and effectively, identify and solve problems, and facilitate problem solving. 
Provide training, work direction, and guidance to staff and student workers.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Work collaboratively with external organizations, administrators, faculty, students and staff to coordinate student placement and clinical affiliation agreements.
Work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively.  
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Work within the policies, functions, and requirements of area of assignment.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Equivalent of two years of college level coursework or specialized training in Nursing, Health Care, Health Sciences, Human Services, Allied Health or a related field.

Two years of increasingly responsible experience in Health Sciences, Human Services or Allied Health or an educational environment that demonstrates the interpersonal skills to establish and maintain working relationships with internal and external stakeholders.

License or Certificate:
A valid California driver’s license and proof of insurability.

Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:
Employment is contingent upon funding by the Strong Workforce Program
Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents. 
To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources (OHR) may request additional references. 
In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment. 
Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “JOB CLOSING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices. 
For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “JOB CLOSING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

Duties and Responsibilities
Initiate and coordinate the process for obtaining community placements and clinical placements in hospitals, community based and outpatient settings.

Collaborate with the Dean, Assistant Dean, and Department chairs as well as coordinators and managers of community agencies, hospitals, community based and outpatient settings to initiate, develop, secure, and track clinical placements. 

Communicate via a variety of methods with educators or placement coordinators to initiate, develop, secure, and evaluate outcomes of placements.

Attend clinical affiliation meetings, professional meetings in the community, job fairs and recruitments as well as placement coordination meetings.

Identify facility requirements for student onboarding at each location including agency specific learning modules, orientation to the Electronic Health Record (EHR), immunization requirements, background checks, and drug testing.  Maintain a record of these requirements and update clinical affiliation agreements to meet agencies requirements. 

Ensure that contracts with Facilities (clinical affiliation agreements) are current, and initiate renewal process or new contract process as needed. 

Identify potential student learning experiences in clinical practicum sites.

Conduct site visits to agencies as needed to maintain strong working relationship and to secure additional clinical placements as needed. 

Make presentations to students, professional colleagues at the college, and in community and clinical settings regarding community and clinical placements; participate in various community relations and outreach activities targeted at new or returning students and/or potential students; may represent the College at on- and off-campus meetings, conferences, community events, and high school career and college fairs; assist in event planning activities; participate in presenting information at orientation sessions and workshops.

Establish and maintain cooperative working relationships with students, staff, and faculty, as well as various agencies associated with or servicing the program to ensure efficient, effective, and correct implementation of the program; serve as liaison, and assist with the coordination of services, functions, and activities with other College/District departments, including those at off-site locations, community resources/organizations, and strategic partners; facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding supervisor’s area of assignment.
Operate a variety of office equipment and learn to use new technology as necessary to perform duties; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; utilize various computer applications and software packages.
Maintain records related to active and inactive clinical placements as well as updated contacts at each clinical facility and the number of students accepted per program type; prepare and maintain a variety of files and records related to program services and activities; maintain student records and documentation; assist administrator in compiling information and preparing comprehensive reports for outside agencies; update and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; complete and maintain files and records related to student contact; assume responsibility for data entry and reporting of correct and accurate information; maintain various documentation.

Provide training and work direction to assigned student workers and staff; review and validate completed work for accuracy.
Maintain working knowledge of standard operating procedures within the area of assignment, and of procedures directly affecting programs and services offered to or by students; use District, state and federal regulations and policies to provide accurate information and services to students and staff; provide assistance in resolving operational and administrative problems; assist in implementation of resolutions; attend and participate in workshops to remain current and up-to-date on program requirements.
Perform related duties as required.

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.