Assistant Director, Alumni Engagement & Events

Saint Mary’s College of California

Moraga, CA

ID: 7087702 (Ref.No. 2577809)
Posted: October 22, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603145
Location: CA 94556-1541, CA
Department: Advancement
Closing: 11/21/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

NOTE: All new hires are required to provide proof of vaccination upon hire.

The Assistant Director of Alumni Engagement will be responsible for the development, management, and execution of all programming for our hallmark signature event Alumni Reunion Weekend, plus volunteer management and event execution of all alumni affinity, cultural and select regional chapters in the Office of Alumni Engagement. The Assistant Director will also serve as the in-house ''power-user" and account manager for our iModules engagement platform, and Business Office point liaison for POS technologies/platforms/vendors related to engagement ro ramming.

Essential Functions:
EVENTS: Oversees all program development for hallmark signature event Alumni Reunion Weekend and related reunion activities tln
  • oughout the year, including development of campus partnerships, the recruitment of up to 14 class committees annually, stewarding year-round efforts to promote attendance, class giving and participation of the Golden Gaels in Commencement exercises. Also responsible for multiple other signature events, including Music on the Lawn, Gaels on the Green, and Dine with Alums.

    CHAPTER MANAGEMENT: Leads the strategy development, volunteer management and event programming for all affinity and cultural alumni chapters and clubs, including the football, lavender, and black alumni chapters and new chapters to be developed as strategically initiated. Also responsible for strategic development of regional chapter planning and structure, and select regional chapter management.

    VENDOR PLATFORM MANAGEMENT:Serves as the in-house "power-user" and account manager for iModules engagement platform, managing and executing training and proficiency in email and form building, product enhancement roll-outs, technical problem solving, quality control and template implementation, payment gateway issues, and design. Maintains relationship with our iModules account manager and leads
    monthly iModules calls and meetings.

    ALUMNI BOARD: Collaborates and engages with members of the Alumni Board of Directors to enlist volunteer support from the Alumni Board where needed and promote engagement opportunities tlu
  • oughout campus -with chapters, .reunion committees and student groups via committee work.

    GENERAL: General Alumni Engagement work responding quickly to inquiries via email, phone and face to face drop-ins.

    PARTNERSHIPS: Represents the Office of Alumni Engagement with campus partners, various institutional committees, and at various campus/student life events. Serves as the Business Office liaison for POS technologies/platforms/vendors (i.e.TouchNet) related to engagement programming in partnership with Advancement Services.

    OTHER DUTIES ASSIGNED: Frequent presence at events as needed, including night and weekend responsibilities and some travel.

    Experience and Qualifications
    Education Required: BA or BS

    Experience: (years required and applicable field of experience): 3-5 years of volunteer management, development and/or event planning experience needed. Preferably in higher education or non-profit sector.

    Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical): Advanced Interpersonal skills, comfortable with managing volunteers of different backgrounds and generations. Computer and database familiarly, with knowledge of Colleague and Informer a plus. Confident verbal, written and design skills. Comfortable in presentation settings and leading groups.

    Licenses & Certifications (e.g. CPA, RN, etc.): REQUIRED: None

    Other Requirements: Frequent weekend and evening work required to be present at alumni events.

    Supplemental Information
    Application Instructions: Please apply online at
    Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
    1. A resume
    2. The name and contact information for three (3) professional references.
    3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
    Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
    College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

    Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

    Please apply online at

    We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.