Contracts and Grants Writer

University of California Santa Cruz

Scotts Valley, CA

ID: 7087672
Posted: October 22, 2021
Application Deadline: Open Until Filled

Job Description

Contracts and Grants Writer

Location: Scotts Valley

Job ID: 25703

This position is available for full or part-time telecommuting subject to department approval and completion of a UCSC telecommute agreement.

UC Vaccination Policy: With limited exceptions, for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to Policy.

Employees can online or

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


Real Estate and Contract Services, a unit of Financial Affairs, supports the UC Santa Cruz academic vision by managing and overseeing all real property acquisitions and divestitures, ground leasing, leases, licenses, easements, and real property assets for the campus. Under the direction of the Associate Vice Chancellor & Campus Controller and the Director of Real Estate and Contract Services, the unit ensures all business contract and real property transactions support the primary mission of the campus as well as its strategic priorities and objectives.


Works independently on proposals and awards of diverse scope where analysis requires an in-depth evaluation of variable factors and a thorough understanding of complex regulations.

Uses skills as a seasoned, experienced grant writer to independently research, develop, write and oversee proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies.

The incumbent is directly responsible for preliminary grant prospects research (primarily for business and administrative services), including development and submission of notice of intent (NOI), pre-application work, including a detailed project description, schematic/design development, plans/specs and/or program design, data collection and other supporting documentation; grant requirements, including application, cost estimate and/or engineer's estimate and/or budget proposal, benefit-cost analysis (BCA), all required agreements and reviews; post-award grant documentation and ongoing effective communication, grant management and reporting to funding agency and other stakeholders.

May review and guide others in the development of contract and grant proposals, awards and/or transactions to ensure compliance with institutional and sponsor policies. May serve as a technical specialist in a particular area such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants/contracts, which require task budgets, option years, multiple investigators and multiple sub awards.
Uses advanced contract administration skills to draft and issue highly complex or customized contracts in the area of business contracts, revenue-generating contracts and real estate contracts. Provides consultation, advice on drafting complex contracts and assistance in the interpretation of contract language, which may include consultation with General Counsel and guidance from University policies and procedures. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. As an experienced professional, applies needed analysis in support of transactions and decision-making efforts in their specialty area. Completes financial analyses to evaluate decisions. Completes any required forecasts, budget analyses and reports of activities. Participates in negotiation efforts.

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 11-17-2021

Salary Information: $95,000 - $100,000 / Annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full
Schedule Information:

• FT Fixed
• 100% weekly
• 40 Hours Weekly
• Days of Week: M-F
• Day Shift

Employee Classification: Contract
Job End Date: 2 years from date of hire, with the possibility of extension.
Work Location: Scotts Valley
Union Representation: No
Job Code Classification: 006207 (RSCH ADM 4)

45% - Contracts and Grants Writer

Assists in all aspects of proposal development, taking the lead as project manager on drafting proposals: interprets proposal guidelines, prepares budgets and checks justifications, completes standard forms and certifications, reviews proposals for compliance.

Provides writing and editing services to support the development of high-quality competitive grant applications.

Ensures proposals are entered and routed in a timely manner for further review.

Works closely with various departments and other stakeholders to (a) increase the number of, and improve the competitiveness of, grant applications, and (b) provide training and other educational tools related to grant and manuscript development, to further support other University staff and others in pursuing funding.

Interprets and provides consultation and expertise on matters concerning University, division, federal, state and private agencies' policies, procedures, guidelines, terms, conditions, allowability and allocability of budget and expenditures.

Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects.

Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact.
Provides highly complex projections, analysis and recommendations.

Assists in support of audit as directed by senior staff.

Provides guidance and counsel on a wide variety of highly complex project administration matters to principal investigators, senior departmental administrators and less experienced department staff.

Ensures complete and accurate collection of management administration data at all stages of the contract and grant life cycle. Independently oversees award reporting and closeout.

Administratively reviews complex grant or contract proposals, budgets and awards; obtains/verifies necessary compliance approvals.

Approves/signs-off submission of pre-award update information requested by sponsor representatives before issue of awards.

Maintains professional relationships with sponsor representatives. Delivers specialized training and/or develops content for education workshops in the area of research administration.

Reviews and approves or rejects requested fund advance setups or project account updates.

Maintains appropriate approvals from applicable compliance approvers.

Negotiates terms and conditions of highly complex grant, contract and subcontract proposals and awards from various sponsors.

Maintains communication with review committees to learn of new requirements.

Prepares, reviews and/or approves financial transactions. Independently gathers information as needed to perform financial analysis.

45% - Business and Real Estate Contracts Analysis

Identifies properties and property information; analyzes income and expense components and develops single year pro forma operating statements.

Coordinates transaction negotiation and documentation, due diligence and escrow for gifts, leases, purchases and sales of lower valued University-related properties.

Assures that University policies and procedures are followed in connection with real estate transactions consistent with the fiduciary responsibility for such transactions.

Prepares and executes highly complex contract documents.

Prepares and issues appropriate agreement to contractors.

Counsels departments in the execution of highly complex, specialized agreements and provides appropriate business, policy and legal review.

Investigates, qualifies and selects contractor sources, and recommends additional bidders to ensure competition.

Consults with relevant staff to draft appropriate master consulting agreements as required.

Determines appropriate insurance coverage, as advised by the Risk Manager, and ensures that contractors have required coverage, documented through correctly completed insurance certificates.

As required, coordinates and ensures the execution of the agreement for the Regents.

Drafts complex or highly specialized exceptions to agreement terms and conditions as required by organization guidelines, rules, regulations, etc.

Drafts request for proposals, investigates, qualifies and selects contractor sources, and recommends additional bidders to ensure competition.

10% - Miscellaneous

Other duties as assigned.

Responsible for balancing workload demands with resource availability and campus priorities while maintaining adopted schedules.

Instills strong work ethic and practices among colleagues and creates an inclusive work environment.

Required Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Thorough knowledge of grant application criteria and various funding mechanisms and sources.
• Ability to research, write and submit funding proposals in a clear, concise and compelling manner to government, foundation and other funding entities.
• Experience with writing and working with organizational staff on professional writing, proposal writing, and/or other applicable products and demonstrated highly developed interpersonal communication skills to work effectively with a diverse population.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of grants and contracts administration.
• Customer service focus across broad and diverse subject areas with an ability to deal with diverse constituencies using advanced customer service skills.
• Advanced organizational skills.
• Advanced written communication skills, including the ability to compile data and information, and draft formal documents and produce reports. Ability to draft accurate correspondence based upon negotiations and/or conversations.
• Advanced verbal communication skills.
• Ability to interpret policy for others.
• Ability to prioritize and perform multiple tasks with accuracy and attention to detail, while meeting firm deadlines.
• Strong project management skills, and ability to successfully support and manage concurrent projects.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, etc.), video conferencing and Google Suite.
• Experience in social media marketing and management.
• Knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
• Advanced knowledge and understanding of specific contracting assignments.
• Advanced presentation and negotiation skills.
• Ability to effectively resolve legal, financial and contractual issues and disputes.
• Excellent interpersonal skills, including tact, diplomacy and flexibility to interact and maintain working relationships with University departments, University administration, industry representatives, charitable organizations and governmental agencies.
• Strong computer skills, including production of complex legal contracts, as well as analyses including spreadsheets, databases and modeling applications, specifically for financial feasibility analysis, operating budget performance analysis and database.
• Demonstrated knowledge of economic and general accounting principles and practices.
• Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills.
• Ability to work in a fast-paced environment dealing with a multiplicity of demands and projects that have changing priorities.
• Ability to work independently, using independent judgment.
• Ability to work as a member of a team, and be responsive to supervision.

Preferred Qualifications

• Advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.
• Understanding of risk management, seismic, fire and other life safety and ADA compliance issues.

Special Conditions of Employment

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Option for flexible work arrangements.
• Ability to travel to multiple work locations on and off campus, including the UCSC MBEST Center, located at 3180 Imjin Road, Marina, CA and the UCSC main campus, located at 1156 High Street, Santa Cruz, CA, will be occasionally necessary.
• Ability to work occasional evenings and weekends.
• The position works in a wide variety of environments, including both a typical office environment as well as a facility/building and construction-oriented environment. As such, the position requires the ability to perform essential physical job functions requiring: 1) the ability to sit for prolonged periods of time, 2) the ability to move materials weighing up to 20 lbs. with or without accommodation 3) the ability use required personal protective equipment, as required to conduct investigations, inspections, or view work in place, 4) ability to sustain exposure to dusty, noisy construction environments and inclement weather as necessary to carry out assigned duties and responsibilities, 5) ability to climb to a height in excess of thirty feet.
• The selected candidate will be subject to the annual financial disclosure requirements of the California Political Reform Act of 1974 and must comply with the University of California's Form 700 Statement of Economic Interest requirements.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


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The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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