Associate Director, Grants & Contracts

Harvard Medical School

Boston, MA

ID: 7086023
Posted: September 23, 2021
Application Deadline: Open Until Filled

Job Description

The Harvard Medical School (HMS) Office of Research Administration (ORA) provides pre- and post-award management support by assisting Principal Investigators and faculty with proposal submission, award administration, and reporting. ORA offers a range of expertise and manages a diverse group of portfolios in support and advancement of HMS’s mission. Reporting to the Director, Grants & Contracts (Director), the Associate Director, Grants & Contracts (ADGC) is a member of the ORA Grants & Contracts leadership team. Together with a peer ADGC, the ADGC will supervise a team of Sr. Grants & Contracts Officers (SGCOs) in their award management and negotiation responsibilities. Will act as a negotiation and award management subject matter expert for HMS and be the first escalation point within ORA for complex award and agreement-related questions. The ADGC will monitor workload distribution across the SGCOs and ensure an even workload among the team members. The ADGC will be responsible for creating, implementing, and maintaining a wide variety of award- and agreement-related ORA business processes, including agreement templates. The ADGC will represent HMS on University-wide committees and collaborate with research administration colleagues from other schools and offices as well as from other institutions to explore opportunities for streamlining and process improvement. This individual will take a leadership position in implementation and use of negotiation-related systems, such as the Huron Agreements module and HMS Research Administration Dashboard. Collaborates with the Office for Research Operations, as well as other offices as appropriate, to ensure the award administration and agreement needs of the school’s strategic priorities are met. Builds and maintains a close working relationship, both personally and for the team and ORA, with a wide variety of offices at the University. As an authorized University signatory and first escalation point, will be responsible for making the judgment call whether agreement terms and conditions are acceptable to the University and HMS or if the risk level warrants escalation to the Director or higher-level school leadership for further review. The ADGC will embrace a continuous improvement mindset and work with the Director on strategic planning for the Grants & Contracts Team and development of new procedures/guidelines to address identified ORA and HMS needs. Will collaborate with the Director in offering training on agreement and award administration-related topics. Other duties as assigned. The successful candidate for this position will work independently with minimal supervision in a fast-paced, high-volume environment. They should be able to anticipate and resolve problems and collaborate with the team to effectively manage stakeholder's expectations.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.


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