Arts and Sciences Administrative Manager

University of Alaska Anchorage

Juneau, AK

ID: 7075429
Posted: February 24, 2021
Application Deadline: Open Until Filled

Job Description

Position Summary:
The School of Arts & Sciences is seeking an Administrative Manager to oversee all fiscal matters in the University of Alaska Southeast's largest regional academic unit. This academic division is comprised of four regional departments that offer a wide variety of degree and certificate programs and all of the institution's General Education Requirements (GERs) from the Juneau, Ketchikan, and Sitka campuses. Learning and research take place not only in classrooms or online, but also in the rain forest, ice field, wetlands, and marine environment of Southeast Alaska. The Administrative Manager reports directly to the Dean and is responsible for all of the School's budget management including post-award grant/contract fiscal responsibilities for the School; as well as other duties as assigned by the Dean. UAS encourages applications from candidates who are particularly excited about opportunities to provide fiscal management support to a large and complex academic division. As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.
Duties:
Analysis and Research (20%) - Perform research using Banner student and financial databases utilizing TOAD and other reporting systems. Assist in collecting and analyzing key performance indicators for A&S staff, faculty, and leadership.Operations Management (30%) - Serve as the Juneau Campus administrative officer for the School of Arts & Sciences (A&S). Working collaboratively with the Dean's Office, direct and manage all Juneau Campus administrative operations including budget, procurement, travel, human resources, facilities, grants administration, and academic coordination functions. Collaborate with the Dean's office on the annual schedule and enrollment management for courses with the Chairs in the Departments of Business and Public Administration, Humanities, Social Sciences, and Natural Sciences. Coordinate communication between A&S Chairs, other UAS Schools and Campuses, the Provost's Office and the Registrar's Office concerning the scheduling of A&S course offerings. Coordinate communication with academic and student services to ensure rooms and support services are in place for course delivery. Serve as a member of the A&S Dean’s Council to provide leadership expertise on budgets, human resources, and other administrative issues. Respond to inquiries from staff, faculty, administration, and the general public. Draft correspondences and memoranda for the Dean concerning personnel, policies and procedures, and program agreements. Represent A&S in meetings and activities with internal and external stakeholders. Regularly promote and implement changes for continuous improvement of processes and procedures to increase the efficiency and effectiveness of academic operations across the School. Take on other short-term duties as assigned by the Dean, including but not limited to committee work and special projects. As needed, assist Dean with supervision of administrative staff.Fiscal Management (50%) – Prepare an annual Fund 1 budget of approximately $6M for A&S on the Juneau Campus. Manage expenditures for the successful execution of all annual School, Department, and program budgets. Complete the UAS monthly Fund 1 management reports and review with the Dean and Department Chairs. Make adjustments and/or corrections to budgets based on Department and School priorities and as approved by the Dean. Create other specialized financial reports as needed. Fund 2: Provide administrative oversight and back up for Research and Sponsored Programs of approximately $1.2M of annual expenditures from Fund 2 budgets for research and sponsored programs in A&S on the Juneau campus working collaboratively with the Research and Sponsored Programs Administrative Manager. Manage Fund 1 and Fund 2 budget revisions as necessary including those crossing major funding units (academic departments; schools; campuses; research centers). Coordinate adjustments and corrections to all A&S budgets with the PIs and the UAS Budget, Grants & Contracts Office. Ensure proper departmental management of fiscal year-end activities and/or clos-out of completed grant awards and contracts.
The UAS School of Arts & Sciences is comprised of Departments of Business and Public Administration, Humanities, Natural Sciences and Social Sciences that offer degree programs and the institution's General Education Requirements (GERs) from the Juneau, Ketchikan, and Sitka campuses. The Administrative Manager is responsible for all of the School's administrative service functions (human resources, facilities, risk management, procurement); budget management; grant/contract administration; support staff supervision; faculty and departmental administrative support; and other duties as assigned by the Dean. The Administrative Manager serves as a financial adviser, human resource consultant, and strategic resource to the Dean and Department Chairs.
As a public, regional, comprehensive university, UAS is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

Located in the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.



 

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