Human Resources Assistant

Fresno Pacific University

Fresno, CA

ID: 7071461
Posted: October 28, 2020
Application Deadline: Open Until Filled

Job Description

The Human Resources Assistant is a critical position and the hub of the incoming transactions, this position will interface a great amount of time at the front desk with staff, faculty, administration, students, vendors and visitors. The Human Resources Assistant generally perform routine administrative support duties related to the processing of a wide variety of personnel transactions pertaining to recruitment, selection, employment processing and other areas. The Human Resources Assistant will maintain employee records for the University in an accurate and confidential manner. The incumbent must be dependable, detailed oriented, customer services focused, and have strong organization and time management skills. This is an excellent opportunity for a candidate who is seeking to develop their human resources skills in an environment that values customer service, clear communication, confidentiality, continuous improvement and wants to challenge and inspire coworkers, customers and students.

Essential Functions
Culture

Uphold the “Founded on Christ” mission of Fresno Pacific University at all times.
Exhibit unfaltering commitment to the “The Fresno Pacific University Idea” and agreement to support its ideals and practices while employed by the University.
Be Christ -centered in all areas while working with other staff members, students and guests.
Service
Perform a variety of administrative duties for the HR/Payroll department including answering incoming phone calls and directing them accordingly; maintaining the general HR inbox, faxes, voicemail, and general inquires; and filing of personnel documents.
Process verifications of employment processing and loan forgiveness forms.
Greet and provide extraordinary customer service to incoming employees and guests of the HR department.
Represent the University and manage a professional and active relationship with various schools, departments, and centers to understand the University’s unique needs.
Organize workflow and maintain order in such a way that meets expectations and ensures on-time delivery of all commitments to administration, employees, and team members. This will require completing multiple projects and managing numerous deadlines in an environment where business needs may change, and priorities may require constant reshuffling.
Compile various HR and payroll-related paperwork and records. Follow up with employees and/or supervisors to ensure records are received by established deadlines.
Communicates and coordinates with Dean’s Assistants to received hiring paperwork for Adjunct employees, gather hiring information and fill out necessary HR forms.
Process employee information into various HRIS systems including HR/payroll, benefits, training, and talent management. A command of the technology utilized to process data as well as timely and accurate data entry is critical to this role.
Maintain employee personnel files and electronic records in a confidential and organized manner in accordance with record keeping and retention compliance requirements. Oversee and manage employee record retention.
Track training for all student and employees.
Prepares and conducts a variety of presentations and training sessions.
Other duties as assigned.
Qualifications
Required

Demonstrated personal Christian faith and commitment to the Christian mission of the University
Associate degree in Human Resources, Business, Organizational Development or closely related field (3-5 years’ experience in Human Resources may be substituted).
Minimum of two to three year of experience in a human resources or office position.
Knowledge, understanding, and ability to apply employment laws and practices.
Excellent computer skills in a Microsoft Windows environment. Must include Word and Excel and demonstrated skills in database management and record keeping. This includes solid experience pulling reports from HRIS and administrative use of data with Excel, data uploads, pivot tables, v-look ups etc.
Strong communication and interpersonal skills. Customer service orientation and the ability to communicate effectively.
Ability to learn new technology.
Customer service orientation and the ability to communicate effectively.
Ability to manage confidential tasks in a professional manner.
Ability to interact with people in a professional manner.
Ability to respond to emotional employee situations in a calming and resilient manner.
Ability to interview, train, and orient staff.
Demonstrated organizational capabilities, detail orientation, and ability to handle multiple proprieties simultaneously and meet deadlines in a fast-paced changing environment.
Utilize and master the Colleague system with a continual focus on system and process improvement.




 

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