Proposal Coordinator

University of California Santa Cruz

Santa Cruz, CA

ID: 7071342
Posted: October 23, 2020
Application Deadline: Open Until Filled

Job Description

Proposal Coordinator

Location: Santa Cruz

Job ID: 12144

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The Initial Review Date (IRD) for this job is: 11-09-2020

Dept Marketing Statement
The Office of Sponsored Projects (OSP) is responsible for soliciting and accepting contracts and grants for research and other sponsored projects on behalf of The Regents of The University of California. OSP works with campus researchers and faculty to prepare budgets, insure compliance with UC Policy and sponsor guidelines, and signs off on the final submission. At award stage OSP reviews terms and conditions to ensure they comply with UC Policy, negotiates with the sponsor when needed, and accepts on behalf of The Regents of the University of California. OSP is under the Office of Research whose mission statement is, "UC Santa Cruz Office of Research supports, fosters, and champions world-class research and academic excellence."

Job Overview

Under supervision, the incumbent will provide administrative support to coordinate and assist campus faculty in sponsored projects administration related to proposals and compliance with regulatory requirements are met in accordance with University and federal, state, and private sponsor guidelines. The incumbent will assist with proposal preparation, including budget preparation and documentation, assist team members, faculty, administration and staff on coordinating, collection and processing of completed proposal documents through University approval cycle to obtain academic and administrative approval from appropriate campus offices and senior management, in preparation for transmittal to agency.

Pay, Benefits, & Work Schedule
Salary Information: Salary Range: $25.38-$28.74/hour. Salary commensurate with qualifications and experience

No. of Positions: 1

Benefits Level Eligibility: This position is eligible for Full benefits

Schedule Information:
Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz main campus / Remote

Union Representation: None

Job Duties
30% - Develop professional relationships with sponsor representatives. Review, analyze, and interpret sponsor and University documents, policies, procedures, and correspondence. Review, analyze, and interpret sponsor and University documents, policies, procedures, and correspondence. Perform financial analysis and budgeting in regards to sponsored projects. Under supervision, provide advice and counsel regarding sponsored projects as it relates to proposal preparation to department administrators and Principal Investigators (PI).

25% - Coordinate processing of completed proposal through University approval cycle to obtain academic and administrative approval from appropriate campus offices and senior management, and subsequent transmittal to agency. Includes budget preparation and documentation.

25% - Conduct analysis of outgoing proposals to determine the extent of campus resource commitments, completeness of proposal and budget, and conformity of proposal to University and sponsor regulations, policies, and requirements

20% - Ensure internal database records are correct and complete. Participate in updating and maintaining process improvements. Special projects as assigned by supervisor.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Ability to learn applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Ability to perform moderately complex financial analysis.
• Demonstrated competence in the use of spreadsheets and budget analysis.
• Customer service skills.
• Proficiency with computers, databases, software programs and operating systems.
• Attention to detail with a high degree of accuracy.
• Ability to communicate issues clearly, both orally and in writing, to a wide variety of individuals, including faculty, staff and students.
• Ability to analyze problems and situations in a multifaceted way; develop and participate in implementing innovative solutions.
• Ability to work independently and use sound judgment when referring issues to higher organizational levels for review and consideration.
• Collaboration skills with the ability to effectively communicate with colleagues and work as part of a team.
• Organizational skills with the ability to effectively prioritize a high volume of work and to meet competing deadlines.
• Ability to maintain confidentiality.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS

View full job description and access on-line application:

https://apptrkr.com/2034014

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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