Senior Coordinator, Business Operations - Institutional Diversity & Student Services

Baylor College of Medicine

Houston, TX

ID: 7067315 (Ref.No. 4110-en_US)
Posted: June 29, 2020
Application Deadline: Open Until Filled

Job Description

Job Purpose

Provide support to the department by coordinating financial and business processes, processing personnel related transactions, and liaising with central departments.

Job Duties

Grants Administration - 20%

  • Analyzes grant and contract awards for special conditions/restrictions and establishes controls as needed to ensure full compliance.
  • Provides assistance to COE Principal Investigator and staff to ensure allow ability and of capable, available based on federal, state and institutional guidelines on extramural funds.
  • Prepares and reviews grant, contracting and administrative budgets for completeness, accuracy, and conformance with federal, state and institutional guidelines on extramural funds.
  • Meets regularly with COE Principle Investigators to review accounts and adjusts budgets dependent upon grant or contract requirements.
  • Assists in the preparation and analysis of required reports for grant agency.
  • Distributes to COE Principal Investigators and staff pertinent information relating to grant and contractual provisions and obligations.
  • Communicates with grant agency regarding required reports, carryover requests, prior approvals, and renewal for awards or contract/subcontract. 
  • Assists the COE Principle Investigators with closeout of annual notices of awards and contracts, including financial reports to grant agency. 

Business Operations - 20%

  • Manages procurement card, salary/stipend allocations for program scholars, contract/subcontract payments, professional services agreements, etc.  
  • Manages other research administrative duties such as ordering supplies, reimbursements, and travel arrangements for COE staff.
  • Prepares monthly financial and operational reports for grants and contracts administered within the Center of Excellence.
  • Creates and maintains inventory of assets procured under grants and contracts.
  • Oversees process improvement efforts for the COE .
  • Works closely with COE Principle Investigator and Center Director in creating and implementing COE operational procedures, policies and strategies.  

Educational Programs - 45%

  • Schedules all meetings related to COE research, education and other activities and manages event logistics, including catering, room reservations and contacting potential speakers/faculty.
  • Serves as the CME program coordinator for regularly schedule series and other professional development conferences.
  • Plans and implements annual health equity Research Summit.
  • Manages the enrollment management processes, including eligibility verification, scheduling interviews, notification of admissions, onboarding and credentialing, for prospective and current scholars in the program.
  • Prepares and disseminates academic calendars and training schedules for scholar cohorts.
  • Assists with recruitment activities, as needed. 

Communications - 15%

  • Provides day-to-day communications to both internal and external stakeholders.
  • Manages COE web pages, shared email accounts, and other communication tools.
  • Creates flyers and other marketing tools to promote COE programs and services
Minimum Qualifications
  • High School diploma or GED.
  • Four years of relevant experience.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.


Apply Now

Please mention to the employer that you saw this ad on