Facilities Coordinator

Dartmouth College

Hanover, NH

ID: 7064298
Posted: February 21, 2020
Application Deadline: Open Until Filled

Job Description

Position Purpose
Reporting to the Assistant Director for Facilities, the Facilities Coordinator is assigned to many aspects of operating and maintaining the Hopkins Center for the Arts at Dartmouth both in facility and programs as well as associated office space. This position works closely with all internal departments as well as external services providers. With close working relationships throughout all areas of the Hop and associated departments on campus, the Facilities Coordinator is responsible for coordinating day-to-day operations and projects. The Facilities Coordinator also ensures that facilities function and are incorporated effectively into the performances and events schedule while maintaining and emphasizing facilities policies, procedures and systems.

Required Qualifications
- Bachelor’s degree or equivalent experience in a related discipline.
- Minimum of three (3) years of progressive experience preferably in arts related and/or higher education field.
- This position requires the ability to work effectively with varied constituents including in a performing arts and College environment.
- The ability to act with discretion and handle sensitive, confidential information.
- Attention to detail; handle many projects simultaneously; and demonstrate good judgment and maturity in decision-making.
- Experience with database, scheduling and information systems (IT and/or computer programming is not required).
- Competence with office equipment and technology, including Internet, email, and Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written skills; ability to be a team player and a team leader; motivate others and contribute.
- Must have the ability to work collaboratively across the organization.
- Problem-solver with strong initiative to get the job done.
- Work nights and weekends on occasion to fulfill the responsibilities of the position.

Preferred Qualifications
- An understanding of working with unionized labor.
- EMS experience is preferred.
- Familiarity with sound, light and video in a theater setting.

SEIU Level Not an SEIU Position
FLSA Non-Exempt
Employment Category Regular Full Time
Department Contact for Cover Letter Lisa Hayes
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Special Instructions to Applicants
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Quick Link http://searchjobs.dartmouth.edu/postings/53848
Key Accountabilities
Key Accountabilities
50% Coordination of Departmental & College Policies
- Proficient in understanding building policies and space usage throughout the Hop as well as the Arts District.
- Coordinates and schedules using EMS and internal Hop collaboration platforms.
- Can serve as the communication liaison between campus services and building occupants.
- Prepares building response plans and coordinates education and planning .
- Advises of potential fiscal impact of building and equipment requirements as well as conflicts.
- Relationships include but are not limited to partners at Dartmouth Dining, custodial services, FO&M shops and Campus IT, EH&S, C&E, CTS, Campus Services, Hood, Library, academic departments and beyond.

50% Facilities Functions & Administration

- Coordinates maintenance programs.
- Coordinates security and custodial related systems and staff.
- May coordinate with appropriate local, state and regional agencies to ensure compliance with codes and standards.
- May coordinate event traffic needs with appropriate authorities.
- Understanding of front of house and production processes and needs, particularly those in a union house.
- Manages facility key tracking systems.
- Provides administrative support in the department with respect to emergency procedures;
- Supports administratively the standards of use for the Hopkins Center including but not limited to; access, equipment and at times training for all users.
- Coordinates tours
- Provides administrative support and supports long-range calendar.
- May spearhead technical and facility related requirements of Hopkins Center and other programs at other locations on campus and as required off site.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned


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