Senior Grant Accountant

Union County College

Cranford, NJ

ID: 7064276
Posted: February 20, 2020
Application Deadline: Open Until Filled

Job Description

General Description
The Senior Grant Accountant oversees the fiscal records mainly for the grants and contracts of the College and applies critical thinking to the information presented within their scope of responsibility. The position requires preparing accurate and timely financial reports and reimbursement requests for grant financial activity and assists in the preparation of grant proposal budgets. The Senior Grant Accountant maintains an up-to-date schedule which includes financial reporting due dates, funding source and other pertinent grant information.

Characteristics, Duties, and Responsibilities
• Prepares fiscal reports and reimbursement requests for sponsored programs and ensures the timely submission thereof.

• Accumulates, researches and summarizes detailed account activity as needed and ensures accurate reconciliation of all grant account data to the general ledger.

• Reviews expenditures charged to grants and contracts using budget versus actual reports to ensure they are in accordance with approved budgets and sponsor compliance.

• Maintains a master grant schedule which includes information pertaining to all grants and contracts of the College.

• Assists faculty and staff in the preparation of grant proposal budgets.

• Ensures timely follow-up with respect to outstanding monies due from grantors and communicates with sponsor agencies if necessary.

• Creates, reviews, and/or directs all accounting entries (transactions and journals) related to sponsored programs and restricted funds.

• Communicates information effectively with Program Directors and Federal and State agencies as needed.

• Maintains a centralized depository for all grants and contracts with supporting

• Prepares the required reports for the timely close-out of grants that are ending.

• Assists in the preparation of the Schedule of Federal Awards and the State Financial Assistance Programs section of the annual audit. Prepares all necessary internal reports to reconcile the restricted accounts of the College to those programs included in the audit report. Provides documentation to the auditors as requested based upon their annual selection process.

• Makes recommendations concerning grant policy and procedures.

• Perform other accounting duties as assigned.


Education Requirements
Bachelor’s degree or higher in Accounting required

Five year experience in general accounting preferred. Experience in public accounting, grant accounting and/or experience working in Higher Education helpful.

Competencies and Skills Required
• Curiosity and initiative
• Proactive thinking and process improvement
• Proven technical and analytical abilities
• Strong communication skills both oral and written.
• Strong administrative and organizational skills.
• Ability to work independently.
• Ability to pay attention to detail.
• Ability to prioritize efforts when faced with tight deadlines and multiple projects.
• Proficiency in MS Excel and Word and experience with pivot tables and VLookup functions preferred

Physical Demands and Work Environment
• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.

• No or very limited exposure to physical risk.

Additional Information
Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

Union County College is an EEO/AAP Employer/Protected Veteran/Disabled
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required, ability and willingness to travel on short notice to all on and off-campus sites as needed by the College. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.


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