Residency Program Coordinator

University of Minnesota-Twin cities

Twin Cities, MN

ID: 7063471
Posted: February 11, 2020
Application Deadline: Open Until Filled

Job Description

All required qualifications must be documented on application materials.

Required Qualifications:
● BA/BS or a combination of related education and work experience to equal four years.
● Applies knowledge and skills to a recurring task or activity with emphasis typically on precision and timeliness of execution.
● Highly organized with attention to detail in a fast-paced, multitasking environment.
● Demonstrated interpersonal skills and customer service experience.
● Excellent written, oral and presentation skills.
● Proficient with Microsoft Office skills to include Microsoft Word, Excel, PowerPoint.
● Self-motivated and strategic thinker.
● Reliable and accountable with passion and commitment to their team and community.
● Ability to establish and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization remaining positive, proactive, resourceful and efficient.
● Ability to leverage software technology to advance office operations.

Preferred Qualifications:
● Previous experience with Google Applications (Gmail, Drive, Hangouts, Calendar, Docs, Google+) and conferencing technology.
● Advanced Microsoft Office skills to include Microsoft Word, Excel, PowerPoint skills.
● Experience with creating and implement implementing data management systems.
● Experience using New Innovations’ Residency Management Suite (RMS).
● Administrative experience in Graduate Medical Education and/or Undergraduate Medical Education.

About the Job
Job Duties/Responsibilities:
30% - Accreditation and Policy Compliance: Acquire and maintain knowledge and proficiency on current requirements, policies and procedures for the ACGME, ABNS, LCME and other governing bodies. Conduct annual review and updates in partnership with the program director and other education leadership. Manage data and coordinate accurate and timely completion of all required accreditation and program requirements. These requirements include Clinical Competency Committee meetings, annual Program Evaluation Committee meeting, WedADS annual update, ABNS annual program certification, etc.

35% - Residency Program Management: In partnership with the program director, manage all administrative aspects of the training program, which includes: policy manual, curriculum/schedule coordination, clinical and educational work hours monitoring, trainee and program evaluation distribution and review, documentation/file management, trainee time away tracking and verifications, and coordination of department education conferences and events. Department events include:
○ Recruitment: Create and implement recruitment plan and timeline and oversee all aspects of this including the selection committee. Coordinate marketing efforts, utilize and manage recruitment software and serve as the point-of-contact for candidates.
○ Graduation: Coordinate all aspects of annual department event. Assist with planning event budget and partner with appropriate resources to ensure policy compliance. Partner with the program director to ensure all trainee documentation and requirements are met upon completion of program.
○ Orientation: Create and coordinate program orientation for incoming trainees in partnership with the program director, GME office and other stakeholders.
○ Weekly conferences: Coordinate scheduling and logistics for weekly education conferences.

15% - Undergraduate Medical Education (UME) Program Management: In partnership with the Course Director, manage all administrative aspects of the department UME courses, which includes: curriculum/schedule coordination, student and program evaluation distribution and review and timely grade entry.

20% - Trainee and Department Education Resource: Possess current and accurate knowledge of guidelines and requirements for all trainees and education leadership. Serve as the first point-of-contact for department education requests. Participate in all UMN GME meetings and trainings to maintain direct line of updated information on policies, resources, requirements and requests. Participate in all education related meetings and projects and assist with other duties as they are requested by department and program leadership.

About the Department
Under the direct supervision of the Education Manager, and in consultation and with regular direction of from the Residency Program Director for the Department of Neurosurgery, the Residency Program Coordinator is responsible for managing the daily administrative activities of the residency program as outlined in the Accreditation Council for Graduate Medical Education (ACGME) Institutional, Common Program and Specialty Program Guidelines for Graduate Medical Education. In addition, the Program Coordinator serves as a primary liaison between the Residency Program Director, the residents in-training, program faculty, the University of Minnesota's (Central) GME Office, affiliated teaching sites and others concerning residency program matters. The Program Coordinator serves as the first point of contact for the residency program and possesses a spirit of cooperation, support and understanding for working with resident physicians, medical students, program directors, faculty and other support personnel.


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