Library - Head of Collection Management

Saint Mary’s College of California

Moraga, CA

ID: 7061241 (Ref.No. 1654201)
Posted: October 10, 2019
Application Deadline: October 25, 2019

Job Description

Library - Head of Collection Management

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 2015-1602387

Location: CA 94556, CA


Closing: 10/25/2019 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Reporting to the Dean for Library and Academic Resources, the Head of Collection Management oversees the operational management, administration, acquisitions, discovery and access to scholarly resources in all formats. This position is responsible for establishing and implementing technical collection support services, policies, standards, best practices and procedures for the Library.

The Head oversees funds for new library materials and manages a department of four staff who process more than 5,000 orders and 1,000 invoices annually and make scholarly electronic and print materials available for the college community.

The Head of Collection Management keeps up with library and publishing trends and takes an active role in library leadership and administration through planning, goal-setting, problem-solving, and evaluation, including assessment of staff, vendors, processes and procedures.

This position may include additional areas of responsibility, including research assistance, information literacy instruction, and collection development for a specific discipline depending on library needs and the candidate's interest and experience.


Establishes department policies and procedures, participates in Library planning and policy making, and sets guidelines and annual goals for librarian subject selectors

Recommends budget, staffing, equipment, and facilities necessary to carry out the Collection Management functions

Coordinates with the Dean on the use of endowment, gifts, budget enhancement, revenue, and other materials funds

Serves on Library and College committees as assigned


Supervises Collection Management Department staff including recruiting, interviewing, hiring, training, setting priorities, resolving problems, conducting performance reviews, and recommends appropriate staffing levels

Collection Management:

Establishes criteria, evaluates, selects, and negotiates licenses with appropriate vendors for the purchase of books, standing orders, media, periodicals, databases, and other electronic resources.

Establishes materials acquisition and processing and preservation procedures

Collaborates with other team leaders to ensure access to library materials

Maintain expertise in emerging technologies that enhance and improve access to Library collections

Coordinates deselection efforts

Manages the Innovative Sierra Acquisitions and Serials subsystems and carries out the annual fiscal close

Produces annual reports of collection size, growth, and expenditures

Identifies and prioritizes emerging technologies that enhance and improve access to Library collections

Coordinates e-resource troubleshooting with vendors

Analyzes collections-related data for internal and external reporting requirements and evidence-based decision-making

• Works positively across the Library's areas of collection responsibility to support the best possible scholarly resources for SMC's learning, teaching, and research activities
• Various other duties as assigned

Experience and Qualifications:

• An MLIS degree (or equivalent) from an ALA-accredited program, with a minimum of seven (7) years total experience in librarianship. Position will be appointed at the Associate Librarian rank. (SMC librarians do not have tenured status.)
• Demonstrated ability to work collaboratively in a team environment
• Successful track record of administering and allocating complex, multi-disciplinary budgets; understanding of collection development budget allocation models and best practices
• Proven success at supervising and managing diverse staff with time-dependent, highly detailed and technical responsibilities, and coordinating professional staff effectively without direct supervisory responsibility
• Experience purchasing electronic resources through library consortia and vendors, including license agreement negotiation
• Proven experience in problem-solving and troubleshooting complex integrated library systems, vendor purchasing systems, invoicing systems, and discovery-layer products
• Excellent organization, written, and communication skills


Supplemental Information:

Application Instructions: Please apply on-line at
• Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
• A resume
• The name and contact information for three (3) professional references. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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