Night Facilities Operations Supervisor

Irvine Valley College

Mission Viejo, CA

ID: 7057259 (Ref.No. P0004593)
Posted: May 10, 2019
Application Deadline: Open Until Filled

Job Description


Location
10-Irvine Valley College
Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


Summary Description:

To plan, organize, coordinate and supervise night operations and activities at assigned areas of the College, involving custodial and maintenance work; take care of any emergency operational situations or building maintenance issues during the night shift that will assist in the functional operations of the classrooms and offices for the students, faculty, and staff; inspect facilities and work performed; train, supervise and evaluate the performance of assigned custodians; perform a variety of technical tasks related to the areas of assignment and participate in the cleaning and general maintenance of College facilities as needed; plan and schedule the annual and semi-annual floor care projects for carpets and hard resilient floors.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Assistant Director of Facilities or designee.
Exercises functional and technical supervision over the night custodial and maintenance staff as assigned.


Knowledge of:

Appropriate storage, handling, use and disposal of chemical cleaning agents and custodial equipment.
Basic risk management.
Budget preparation and administration.
Chemical cleaners for wood, tile, cement and other surfaces.
Correct English composition, grammar, spelling and vocabulary.
Health and safety precautions and procedures.
Interpersonal skills including tact, patience and diplomacy.
Methods and techniques of inventory control and record keeping.
Methods of planning, prioritizing, coordinating, organizing, scheduling and supervising night custodial operations of a community college.
Methods, equipment, tools and materials used in cleaning buildings and other college facilities.
Operation, maintenance and proper use of cleaning equipment including floor strippers, buffers, vacuum cleaners, carpet shampooers and other machines.
Oral and written communication skills.
Planning and organizational skills.
Principles of training and supervision.
Requirements for maintaining college buildings in a safe, clean and orderly condition.


Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Estimate quantity and types of materials and supplies needed.
Evaluate the effectiveness of various supplies and equipment.
Interpret, apply and explain applicable legal mandates related to areas of assignment.
Learn applicable local, State and federal laws and regulations related to area of assignment.
Learn College organization, operations and objectives.
Learn District policies and procedures.
Maintain current knowledge of custodial practices.
Maintain records and prepare routine reports.
Maintain security of confidential materials.
Meet schedules and time lines.
Operate equipment and tools used in custodial operations according to predetermined standards.
Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
Plan, organize, coordinate, implement and oversee a comprehensive night custodial operation at a community college.
Prepare and oversee budgets for assigned area.
Prepare oral and written reports and recommendations.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Schedule, assign, supervise, inspect and evaluate custodial work to ensure the cleanliness of District facilities.
Train, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work effectively with others to achieve common goals.


Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Education/Training:

Equivalent to graduation from high school supplemented by specialized training in supervision and maintenance/custodial operations or closely related field. AA degree with a major in business administration or related field is preferred.


Experience:

Five years of increasingly responsible experience in maintenance and custodial operations, including at least three years of experience in a lead or supervisory capacity.


License or Certificate:

Valid California driver’s license.


Conditions of Employment:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work Environment:

Duties are primarily performed in an indoor and outdoor environment during afternoon and evening hours, subject to driving to various campus locations to supervise staff and inspect their work. The work environment is noisy when subordinates are using power-cleaning or other power equipment. An employee in this class is regularly exposed to contact and fumes from cleaning agents and chemicals. Also regularly exposed to dust or other airborne particles. Must be willing to work varied hours and respond to emergencies in a timely manner. At least minimal environmental controls to ensure health and comfort.


Physical Demands:

Incumbents regularly ride in a vehicle and stand for long periods of time; walk at a normal pace for extended periods; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; bend, stoop, kneel, or crouch; hear to receive work direction and communicate with others. May lift, carry and/or move objects weighing up to 50 pounds. Must see clearly enough to read written directions and instructions on cleaning supplies and to inspect and ensure cleanliness of assigned facilities.


Duties and Responsibilities

Supervise and evaluate the work of assigned custodial and maintenance staff to ensure that College facilities are maintained in a clean, safe and sanitary condition, and in an efficient and cost-effective manner during evening hours.

Prepare and assign regular and special work schedules to ensure proper maintenance and custodial care of buildings and facilities; inspect the cleanliness of classrooms, offices, gymnasium, locker rooms, college center, rest rooms, halls and fixtures; note deficiencies and take appropriate corrective action.

Order, receive, inspect, store, issue, control the inventory of and deliver custodial supplies and equipment; ensure purchase of the most economical and highest quality supplies and equipment; requisition supplies and equipment needed to clean and maintain facilities.

Train, supervise and evaluate the performance of assigned custodial staff; develop procedures and provide instruction related to the custodial care of College buildings and facilities; assist in selection of assigned staff.

Prepare and maintain records related to custodial supplies inventory, personnel, work performed and equipment; participate in developing and overseeing the custodial budget according to established policies and procedures.

Ensure proper operation, maintenance and repair of custodial equipment such as floor strippers, buffers, vacuum cleaners, carpet shampooers and related equipment; recommend the repair or replacement of equipment as appropriate.

Inspect classrooms, offices, labs and other facilities to ensure compliance with established security and safety measures; identify and report dangerous, unsafe, unsecured and unsightly conditions to superiors; recommend appropriate corrective action.

Participate in performing custodial duties as required under emergency conditions.

Perform related duties as assigned.







 

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