Webmaster (Substitute)

Saddleback College

Mission Viejo, CA

ID: 7057237 (Ref.No. NBU0508192)
Posted: May 8, 2019
Application Deadline: Open Until Filled

Job Description

20-Saddleback College
Summary Description:

The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society.

This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office or IVC regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn.

Under direction from higher level management staff, designs, develops, builds, maintains, and modifies the College’s web site(s) and related links and pages; implements web-based systems, content management systems, and strategies related to the College’s internal and external web sites within a framework of established District and College procedures; provides support, training, and service to content owners at the College.

Knowledge of:

SharePoint, modern content management systems, personal computer workstations, PC/MAC operating systems and server configurations and operations.
Responsive design.
Network operating systems, web browsing and enhancement tools, utilities and applications.
Web server functions, configuration tools and procedures.
Contemporary web authoring tools, including (but not limited to) current web languages such as HTML, HTML5, CSS, Flash Media, PHP, C#, NET, DHTML, XHTML, XML, CGI, JAVA, JavaScript, and VBScript.
Web-based and Content Management Systems content and procedures for providing access to online staff and/or students through the Internet, Intranets or Extranets in an effective manner.
Methods and techniques of editing, publishing and modifying web content.
Database design and theory.
Technical understanding of Internet technologies, such as HTML, JavaScript, XML, PHP, Microsoft ASP, SQL, Perl, Java, C# and .NET.
Applications of web authoring software tools, multimedia development tools, server management software, internet server software, SQL database development and web-based course delivery platforms.
Modern computer graphics software packages such as Dreamweaver, Photoshop, Adobe Illustrator, and Paint Shop as well as flash animation and video.
Cross browser and cross platform issues.
Graphic design, color and typography.
English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.

Ability to:

Plan, organize and execute work independently within established timelines.
Edit, publish, modify and maintain web content.
Correctly interpret and apply the policies and procedures of the function and program to which assigned.
Design, implement, and maintain a Content Management System.
Perform responsible and complex work involving the use of independent judgment and personal initiative.
Analyze, design and implement computer programs for a variety of college data processing needs.
Understand user interface issues.
Create and maintain interactive integrated database programs and systems.
Apply techniques of programming and data structuring to specific problems or requests.
Translate administrative objectives into the appropriate web-based applications.
Create and maintain both static and database driven web pages.
Meet schedules and time lines.
Make presentations and teach web skills to less technical personnel.
Respond to inquires and requests for information in a timely manner.
Demonstrate interpersonal skills while using tact, patience and courtesy.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to a Bachelor’s degree from an accredited college or university with major course work in web design, computer science, information systems or a related field.


Four years of increasingly responsible experience in web design and maintenance.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:

Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Contingent/conditional job offer: Any NBU job offer that is received is contingent upon successful completion of the Human Resources pre-employment process, as well as approval by the Vice Chancellor of Human Resources or Board approval. The Human Resources hiring process may include, but is not limited to, successful completion of Live Scan fingerprinting, background checks, reference checks, TB testing, as well as completion of new hire paperwork. It is the employee’s responsibility to incur the cost of any testing required for the position (approx. $70), and there will be no reimbursement for this expense. Failure to successfully complete any portion of the hiring process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment paperwork may result in withdrawal of any conditional job offer or termination of employment.
NBU at-will employment: After successful completion of the requirements of Section A, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Single worksite restriction: NBU employees are limited to working in a single position in one department/site. Interpreters and models are exceptions to single site employment.
Worksite: All NBU employees must be supervised and work on-site. Working remotely is not an option for NBU employees at this time.
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160 day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. It is the employee’s responsibility to monitor and track the amount of days that they work to ensure they do not exceed the 160 day limit. It is the employee’s responsibility to notify their supervisor and Human Resources immediately if they are approaching the 160 day limit. NBU positions are not part of the Classified service and that by working less than 160 days of a college year, NBU employees are not entitled to any employment.
Substitutes: Substitutes may work for a permanent Classified employee who is on leave, or a vacant Classified permanent position. Substitutes in a vacant Classified position may work a maximum of 90 working days in the position during the recruitment process. NBU employees who substitute for Classified positions may not necessarily meet the minimum qualifications for the position and may, or may not, assume all of the job duties and responsibilities of the position. By substituting for a vacant Classified position, there is no guarantee that the substitute will be selected to interview for the vacant permanent position if posted, or selected for the position if interviewed. Substituting for a Classified position also does not entitle a NBU employee to any future consideration for the same or other positions. Substitutes must complete the online application process during the specified time frame to apply for any permanent Classified position at www.socccdjobs.com.
Rate of Pay: NBU employees must inquire with their supervisor as to the rate of pay that they will receive. They must have agreed to the rate, prior to accepting and beginning any current or future NBU assignment. Questions regarding rate of pay must be directed to their supervisor. NBU employees are paid according to departmental budgets, the skill set/level of expertise required for the assignment as determined by the supervisor/department/division, and various other factors, not longevity.
Classified substitutes will be paid at the first step of the Classified Salary Schedule range of the position that they are substituting for. Exceptions may be paid for previous Classified employees.
Holidays/Jury Duty: NBU employees are not paid for holidays or other time not worked (i.e. Jury Duty).
California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 will be sent to all new hires after the new hire paperwork session.
Overtime: Time and one-half is paid for all hours worked over 40 in one week, per FLSA guidelines.
Shift pay: Does not apply to NBU employees.
Retirement information: NBU employees may not work more than 960 hours from June 15th – June 14th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees’ Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. The exception to this requirement is that if a NBU employee is currently contributing to PERS from another agency, they will be required to contribute to CalPERS while employed at SOCCCD. Once an employee joins CalPERS, all future assignments will also have CalPERS deducted. It is the employee’s responsibility to inform their supervisor of their CalPERS status for current and future assignments. California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Administrative termination: NBU employees who have not worked in a six month period will be administratively terminated due to inactivity. In order to be rehired, the employee must recomplete the hiring process.
Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Mandated reporter: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Mandated reporters include faculty, district leadership staff, and classified staff, including Non-Bargaining Unit (NBU) employees.

Duties and Responsibilities

Implement the overall strategic goals for content of official College web site(s); provide web suggestions and options related to the appropriate “look and feel” required for the campus and for District marketing purposes, including e-marketing; design web site(s) reflect accurately and well on the District and College; use search engine optimization strategies to increase traffic.

Develop and design the site architecture, navigational user interface, pages and the tools to navigate on the web site; create original graphics and icons for use on the site; obtain domain name(s); register sites with search engines; recommend configuration standards; determine and implement the web-based system and design parameters, style guides and visual standards.

Edit content and provide oversight on the design of College web pages; coordinate with content owners, authors of and contributors to the web site to ensure consistency in style, tone and quality of the College’s site(s); present a consistent visual image on the web by promoting uniform fonts, formats, icons, images, layout techniques and modularization, including maintenance of HTML, CSS, Java template, image archives, and other modern coding technologies as may be appropriate.

Organize the navigational structure of the website; design, construct, maintain and modify high-quality web sites and pages including incorporating graphic user interface (GUI) features and other techniques; convert submitted materials to web documents; product graphic sketches, designs and copy layouts for online content; determine size and arrangement of illustrative material and copy, selects style and size of type and arranges layout based upon available space, layout principles and aesthetic design principles; publish content to web; maintain and provide ongoing design of the web site(s); enable content owner editing options.

Determine placement of all new information submitted by program areas and develop and maintain a master calendaring system for the college.

In coordination with departments and management, design, configure, implement and coordinate new web-based systems to meet campus needs.

Provide specified project coordination among assistants, content owners, and authors in web development; provide technical support to the College on a by-product basis; perform disaster recovery functions; perform backups and ensure user accessibility to the site and server farm as appropriate; monitor site and server farm traffic and scale capacity to meet traffic demands; make recommendations related to new software, tools and hardware related to web sites, web-based systems and their performance.

Effectively operate and use multi-platform personal computers; advise and perform training and teach web skills to assistants, users, content owners, authors, and others as needed; establish liaisons with graphic artists and provide first-level user support; provide support for web sites and web-based systems located on Apache, UNIX and PC servers.

Connect to a local network; connect Local Area Network to the Internet; analyze network traffic and monitor connectivity; set up server hardware; advise on optimal server and database configurations; maintain content management system; set up Web server software; maintain web server software and extensions; update server and system software; maintain DNS; maintain user state; create and develop server-side scripts or programs to accept, store and manipulate data from HTML and other web-based forms.

Ensure the security of all web-based systems to ensure the integrity of the systems; ensure the back up of all web-based systems; perform restorations as needed.

Establish and maintain physical and virtual hosting; provide quality assurance by maintaining the content management system and home page and sub-pages; monitor and manage web traffic.

Promote file-naming standards so published files can be migrated to multiple platforms; integrate database capability; mirror contents across sites; promote the proper use of HTML CSS, Responsive Design, modern coding languages, and keep abreast of developing standards so College web pages will have a consistent interface across multiple platforms; troubleshoot client web-based systems, content management interfaces, and web pages.

Run routine software tests; perform troubleshooting and provide routine maintenance of content management system and web pages; provide progress reports; maintain and publish web statistics.

Engage in on-going training to keep skills current and as needed for the job; perform on-going research and testing of new tools, software and products related to web development and content management systems.

Coordinate work with college departments within established parameters; collaborate with team of college technology staff and District IT to improve the effectiveness and efficiency of the web site and content management system; coordinate with other web page designers and the system administrator, ensuring that applicable standards such as HTML validity and link liveliness are met.

Compile and maintain a Frequently Asked Questions (FAQ) page for use by the college community.

Perform related duties as required.

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.


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