HR Business Partner

Indiana University

Indianapolis, IN

ID: 7056877
Posted: April 10, 2019

Job Description

Department Information
The IU School of Medicine has an exciting HR business partner opportunity for our Department of Pathology. This role will manage the human resources and academic administrative functions for the department. It will provide expertise and consulting to faculty, management, staff and students on all aspects of employment, compensation, employee relations, benefits, training, professional development, project management, educational research, faculty promotion and tenure, and faculty appointments.

This role is ideal for an independent, self-starter that is eager to become immersed in the day to day activities and learning of the department.

If you are creative, flexible and driven to be a leader then this could be the ideal HR role for you.

Job Summary
• Employee Relations: Advise administration and supervisors on corrective action process; may counsel employees on matters of job performance and/or compliance with departmental and university policies. Recommend and implement alternative courses of action in response to conditions or problems encountered. Make recommendations on involuntary terminations. Maintain awareness of legal implications and laws governing employee relations. Manage performance appraisal process and ensure that evaluations are completed on an annual basis. Maintain files including corrective action, performance reviews, recommendations, etc. Administer FMLA process.

• Faculty Administration: Facilitate the recruitment process of physicians/faculty, postdoctoral fellows, research associates and scientists through School of Medicine, IU Health Physicians, and OEO guidelines. Process reappointment paperwork. Manage the promotion & tenure process and sit on the departmental Promotion and Tenure committee. Work with faculty recruits and current faculty on the association between their IU and IUHP benefits. Propose appropriate strategies for search and screen committees and advertising with regard to recruitment procedures, visa issues, and faculty tracks. Manage approvals with the Deans Office and the Office of Equal Opportunity. Develop and conduct new faculty orientation/onboarding and respond to inquiries. Serve as department liaison for faculty EEOC and Office of Equal Opportunity investigations. Serve as International Affairs liaison. Interact directly with faculty, staff, postdocs, and students to make sure all issues related to visas and other International Affairs are resolved quickly and without negative consequences to department or individual.

• Staff Recruitment: Prepare, process, and post management-level, research, student and staff positions through IU HR and external sources. Conduct initial screening interview, work with management on selection process. Prepare offer letters, initiate background check and I-9 process, and ensure hire process is complete. Conduct internal equity analyses to set pay rate. Assist with onboarding new staff and temporary employees. Position will also be responsible for compensation management. Establish new positions as needed and the development of job descriptions. Provide supervisors and staff information and guidance, resolving problems related to position classification issues, recommending equitable salaries paid to comparable positions, and assist sections in maintaining accurate and current job descriptions. Recommend promotions and salary increases for staff and work with Human Resources partners to implement. Oversee the maintenance of staff records such as promotions, transfers, supplements and related compensation data. Create reports to show data on employee hiring, turnover and vacant positions.

• Policy Development and Implementation: Implement policies and procedures consistent with established IU and IU Health Physicians policies. Serve as primary human resources contact for information, interpretation, and enforcement of IU and IU Health Physicians policies, practices, and procedures. Participate and represent the Department of Pathology by serving on university committees and special task forces relating to human resources administration and compliance. Maintain knowledge of current developments in human resources regulatory practices (Federal and State) for policy formulation and practice purposes; propose recommendations to ensure departmental compliance as needed. Attend conferences as needed to stay abreast of HR and administrative information.

• Performance Management Process & Project Management: Position to lead performance management process for both the Indiana University Pathology and IU Health Physicians Pathology. Responsible for training all managers and employee on the process. Manages timeline for the process and completes all activity by the organizational deadlines. Works with managers on performance improvement plans where needed. Works with leadership to develop/plan employee engagement initiatives. Serves as the project manager on all assigned human resources initiatives for Pathology.

Required Qualifications
REQUIRED: Bachelor’s Degree in business administration, management or a related field, plus 5 years of human resources experience in an academic, healthcare or similar setting.

Knowledge, skills, and abilities: Strong knowledge of faculty recruitment, promotion and tenure procedure and process, visa processing, creating/reclassification of positions, and of University policies and procedures. The ability to work independently, to perform efficiently and productively under pressure. Strong organizational skills with the ability to prioritize and meet deadlines. Excellent communications skills, customer service skills, and the ability to maintain confidentiality.


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