Office Coordinator III

Syracuse University

Syracuse, NY

ID: 7056794
Posted: April 5, 2019

Job Description

Job Description
The Office Coordinator III is responsible for supporting an academic department in the School of Education. The role supports the department chair and faculty by performing general administrative duties such as making travel arrangements, scheduling student appointments, ordering and stocking supplies, making photocopies, sending correspondence, room reservations, and also interacts other offices within the SOE and across the university, utilizes administrative systems for class scheduling, course registration, and graduate admissions. The Office Coordinator III is often the first point of contact for students, which requires a willingness to assist, a knowledge of university policies and procedures, and the ability to help with a variety of academic transactions.

• Associate’s degree or equivalent combination of education and experience plus a minimum of 3 years administrative experience preferably in an academic setting.

Job Specific Qualifications
• Excellent interpersonal skills; strong organizational and time management skills; ability to multi-task in a student-centered environment with poise and enthusiasm; ability to work independently, yet take direction when needed, take initiative, exercise judgment (within limits), and problem solve.

• Microsoft Office suite and PeopleSoft skills required; knowledge of BlackBoard, database management, and web content maintenance preferred.

• Maintain student and department-level administrative records; conduct or facilitate academic transactions with administrative systems, processes, and procedures; assist with graduate admissions, including maintaining applicant spreadsheet, tracking inquiries, sending out correspondence, tracking student responses, handling logistics for campus visitation program.

• Serve as first-point of contact in academic department; greet visitors, give directions; make and receive phone calls and email correspondence; general administrative duties including copying, faxing, and mailing.

• Manage department chair calendar; schedule student appointments as requested by faculty; schedule department meetings; make room reservations for department activities.

• Monitor budgets, maintain inventory and order office and program supplies as needed; reconcile pro-card expenditures.

• Maintain updates to departmental web site and departmental brochures; handle requests for program information.

Physical Requirements
Application Instructions
In addition to completing an online application, please attach a resume and cover letter for consideration.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


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