Office Coordinator III

Syracuse University

Syracuse, NY

ID: 7051459
Posted: May 15, 2018

Job Description

Job Description
The College of Arts and Sciences Advising and Career Services office seeks to fill the role of Office Coordinator III. Reporting to the Director of Advising, the Office Coordinator is responsible for supporting student records management and career services projects, as well as other critical functions of the Advising and Career Services team, serving Arts and Sciences and Maxwell students. This role requires collaboration with the advising and career services teams, faculty, and departments to provide outstanding service to our students. The candidate must embrace our university’s core value of inclusivity, ensuring that all students and constituents of the university are served in a caring, respectful, transparent, and authentic manner.

University Vision: Syracuse University aspires to be a pre-eminent and inclusive student-focused research university, preparing engaged citizens, scholars, and leaders for participation in a changing global society.
University Mission: As a university with the capacity to attract and engage the best scholars from around the world, yet small enough to support a personalized and academically rigorous student experience, Syracuse University faculty and staff support student success by:
• Encouraging global study, experiential learning, interdisciplinary scholarship, creativity, and entrepreneurial endeavors
• Balancing professional studies with an intensive liberal arts education
• Fostering a richly diverse and inclusive community of learning and opportunity
• Promoting a culture of innovation and discovery
• Supporting faculty, staff, and student collaboration in creative activity and research that address emerging opportunities and societal needs
• Maintaining pride in our location and history as a place of access, engagement, innovation, and impact

• High School Diploma with a minimum of three (3) years’ experience.
• Associate’s degree or equivalent preferred plus a minimum of two (2) years office experience preferably in an academic environment.

Job Specific Qualifications
• Solid understanding of Microsoft Office and Adobe Professional suite, with the ability to create and revise documents.
• Good oral and written communication skills.
• Solid interpersonal skills.
• Good organizational skills, and the ability to multi-task in a fast-pace professional environment.
• Ability to maintain a high level of confidentiality with sensitive information.
• Knowledge of PeopleSoft or related system is preferred but not required.

• Perform administrative and clerical duties that require limited independent judgment yet some level of confidentiality. Includes assisting in the preparation and editing of all correspondence, reports, inquiries, mailings, ordering of supplies, etc. Interprets policies and procedures. Perform office duties and coordinate the office routine. Manage and coordinate calendars and schedules and appointments.
• Respond to general department inquiries. Forward complex inquiries to department representatives.
• Process and keep track of expenses associated with the operation of the office.
• May hire, train, and supervise student employees.

Physical Requirements
Not Applicable

Not Applicable

Application Instructions
In addition to completing an online application, please submit a resume and cover letter.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 05/15/2018
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants
Applicant Documents
Required Documents
Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).

* How did you first find out about this position? (Syracuse University Online Employment website) (HERC Higher Ed Recruitment Consortium) (Chronical of Higher Ed website)
Chronicle of Higher Education publication (Diverse Issues in Higher Education website)
Current SU Employee
Current SU Temporary Employee
Current SU Student
Referred by an SU Employee
Referred by a non SU Employee
LinkedIn Job Posting
LinkedIn - Recruited by SU
LinkedIn Job Alert
Syracuse Post Standard - newspaper
Recruited by SU Talent Acquisition Manager
Job Fair
Search Firm
* If "other", please describe how you first found out about this position.
(Open Ended Question)


Apply Now

Please mention to the employer that you saw this ad on